Executive Team Assistant - London, United Kingdom - Australasian Recruitment Company

Australasian Recruitment Company

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Executive Team Assistant

Salary:
£30,000 - £43,000 per annum

Executive Team Assistant Responsibilities:

Providing high standards of administrative support to Partners and Directors ensuring that all necessary arrangements and relevant documentation are delivered in a timely fashion to a high degree of accuracy. As you develop in the role this may also include supporting a Partner Managing Director
Completing diary administration as required including organising internal and external meetings and managing any logistics that may be required
Processing travel expenses and general expenses on an adhoc basis for Partners and Directors
Producing, designing, formatting and collating documents in Word, Excel and first drafts in PowerPoint and/or liaising with the Design team to ensure documents are formatted correctly in line with brand
Occasionally coordinating practice development activities such as external marketing events and marketing initiatives, including working with the Marketing team or an Administrative Senior Professional to organise small events and attending in person if required. This may also involve sourcing venues and all logistics for the event, (working with the Marketing Team to send invitations, compile mailshots and marketing packs)
Working with an Administrative Senior Professional to organise internal events such as team building activities, lunches and staff away days, as required
Liaising with the Design team to ensure documents are formatted correctly in line with brand
Managing the Radius database this includes taking direct responsibility for entering and updating Partner and Director activities and ensuring contacts within the database are maintained accurately
Liaising with other support teams as required e.g. IT, Legal, OM & Facilities and HR, in order to meet the needs of the business
Helping other Assistants where necessary and providing cover for holiday/sickness
Completing ad hoc projects/tasks on request such as printing, binding, scanning, etc

Executive Team Assistant Essentials:

Minimum 2 years of working within professional services
Existing UK working rights
Strong Microsoft skills essential (good working knowledge of Word and Excel)
Educated to GCSE level or equivalent, with a grade 'B' or above in English Language and Maths
High level of accuracy and attention to detail
Excellent organisational skills the ability to manage time, prioritise conflicting demands, multitask and work to tight and structured deadlines
Ability to learn new systems and processes quickly and the desire to pick up new skills
Proactive, selfmotivated and able to work on own initiative as well as with a team
Outstanding communication skills in English (verbal and written)
Discreet and able to handle sensitive information in confidence
A 'cando' attitude is essential
Providing excellent interpersonal skills confident, approachable with a good sense of humor
Being willing to work outside of normal UK business hours, and as unique projects/needs arise
Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday