Contract Co-ordinator - London, United Kingdom - Oakray Limited

Oakray Limited

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Oakray has been providing buildings support to local authorities, social landlords, NHS trusts and private sector clients for over 40 years. Founded in 1979, we have a proven track record of delivering successful mechanical, electrical and security services and solutions to our commercial and domestic clients, with whom we have developed longstanding partnerships.

Contract coordinators are in charge of organizational procedures related to planning, scheduling, and contracting duties for their company. They handle administrative and planning tasks, as well as respond to internal and external correspondence following established company procedures

Main Responsibilites

Book & Schedule all Works & Engineers
Progress Jobs to Invoice Stage
Manage all Data Input on Customer Portals, maintain databases, all records to be kept up to date
Follow Pre-Written Scripts & Procedures
Manage all Projects to Include Correct Costs, Cost Centres, Variations & Completion
Documentation, excellent recording keeping within Oakray system
Contractor Works Orders, to raise and allocate specialist subcontractors, to ensure compliant
Purchase Orders
Answer Phone, Action where Applicable & Relay Messages Accordingly
Administer quotes to clients for authorisation
Monitor incoming mailboxes for works orders to be raised and allocated, all communications
Provide regular updates to clients on progress of works and escalate jobs that are outside of target
Make contact with sites/customers to establish key relationships
Capture and record customer requirements in appropriate documentation for internal communication
Take appropriate action to avoid a customer complaint
Undertake any reasonable request in order to support the needs of the business
Manage service delivery & meet contractual KPIs/Targets
Deliver excellent customer service
To engage with external customer, clients and stakeholders. Internal customers and contractors
Daily, weekly, monthly reports

Person Specification

Excellent IT Skills
Outlook
Be a good team player
Have a positive and flexible approach to work
Excellent problemsolving skills
Due to location of offices have a full UK driving license/car
Have GCSES or equivalent/relevant experience
Excellent Analytical Skills
Excellent IT skills
Lots of initiative
Great organisational skills
Confident decisionmaking ability
Excellent communication skills
Negotiation Skills
Proven working experience as a Contracts Administrator/Coordinator

We aim at all times to recruit the person who is most suited to the job. Recruitment will be solely on the basis of the applicant's abilities and individual merit as measured against the criteria for the job. Qualifications, skills and experience will be assessed at the level that is relevant to the job.

We will ensure that our shortlisting, interviewing and selection procedures avoid discrimination in any way, including on grounds of age, disability, gender, marital status or civil partnership, race, nationality or ethnic origins, religion or belief or sexual orientation.

Working For Us

21 days holiday increasing by 1 day every 2 years' service up to a maximum of 25 days, plus statutory days

Pension scheme

Auto enrolment
Employee Assistance Programme
Life insurance
Employee Referral Scheme
Staff Discounts

_You will be part of a friendly and busy team. _

_You will receive excellent training and support in this role and there will be plenty of scope to improve and enhance your current abilities. In addition, as the company continues to grow there are plenty of opportunities for career progression and advancement. Oakray is a company that recognises individual talent, encourages professional development and rewards success._

_If you believe that you have the talent, energy and spirit and are eager to learn, then we want to hear from you_