Team Secretary - Retford, United Kingdom - Nottinghamshire Healthcare NHS Foundation Trust

Nottinghamshire Healthcare NHS Foundation Trust
Nottinghamshire Healthcare NHS Foundation Trust
Verified Company
Retford, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

We are looking to recruit an enthusiastic, organised, self-motivated individual with excellent interpersonal and communication skills to fulfil this secretarial role within the Clinical and Forensic Psychology Service at Rampton Hospital.

You must demonstrate and have knowledge of a full range of secretarial procedures acquired through relevant NVQ Level 3 or proven practical experience.

You should have a good level of education (2 GCSE's (9-4) or A-C and word processing/typing RSA III or equivalent.

You will be responsible for a wide variety of administration duties, including digital typing of case notes/reports/correspondence, minuting and the production of minutes whilst maintaining strict confidentiality.

You will also be responsible for diary management, processing of post, answering telephone queries and management of files.

You will be required to assist with the organisation and preparation of training events and the collation and management of research data.

You will be expected to be flexible in providing a comprehensive administration and secretarial support across the whole service, under the direction of the PA/Admin Lead.


  • Provide a high secretarial service to the Clinical and Forensic Psychology Service and to individual teams
  • Liaise with staff at all levels internal and external to the Hospital
  • Use Trust systems for ordering, logging of information and data
  • Be responsible for all aspects associated with required meetings
  • Be flexible in approach to cover across the Service when required
  • Maintain strict confidentiality at all times
  • Maintain electronic diaries as required


We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.


We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences.

We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.

Do you want to make a difference?

Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?

Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people - our staff, volunteers, carers, service users and patients. We are NottsHC.


Essential requirements:


  • 2 GCSE 94, A-C or equivalent including English Language
  • RSA Typing/Word Processing Stage III or equivalent in administration
  • Good Numeracy and Literacy Skills
  • Previous experience of working in and as part of a team in a busy office environment
  • Excellent administrative/organisation skills
  • Excellent IT knowledge and skills, with comprehensive knowledge of Microsoft Office software to produce graphics, tables and presentation / publishing packages
  • Audio typing skills, including excellent attention to detail
  • Ability to prioritise and reprioritise workload on a frequent basis in order to meet deadlines.
  • Able to work with mínimal supervision
  • Ability to work positively in a team
  • Excellent verbal and written communication skills.
  • Flexible to cover and meet demands across the service
  • Strict confidentiality
  • To undertake mandatory training
  • Dress appropriately for the working environment

Desirable requirements:


  • Shorthand/minute taking
  • ECDL
  • NHS/Public Sector experience
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