Personal Assistant to Ciso - London, United Kingdom - Informa Global Support

Informa Global Support

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Company Description

Informa is a leading international events, intelligence and scholarly research group.

We're the specialist's specialist.

Through hundreds of powerful brands, we work with businesses and professionals in specialist markets, providing the connections, intelligence and opportunities that help customers grow, do business, make breakthroughs and take better informed decisions.

Informa is listed on London Stock Exchange and a member of FTSE 100, with over 11,000 colleagues working in more than 30 countries.

Informa's divisions include:

Informa Markets, creating platforms for international markets to trade, innovate and grow. Through over 500 leading brands, our exhibitions, specialist digital content and data solutions allow customers operating in specialist markets to meet and trade, and for their businesses and markets to thrive.

Informa Connect, a specialist in content-driven events and digital communities that allow professionals to meet, connect, learn and share knowledge.

Informa Tech, a division bringing specialism in technology. We aim to inspire the global technology community to design, build and run a better digital world through research, media, training and events that inform, educate and connect businesses and professionals working in technology.

Job Description:

The role will report into the Chief Information Security Officer (CISO) and Chief Customer Technology Officer (CCTO) of Informa Technology Solutions & Services.

The role will have an office base at 240 Blackfriars but has the flexibility to work from home (or other Informa offices) on multiple days per week, as agreed with the line manager.

Key responsibilities

Diary, travel and expenses management for the CISO/CCTO
Manage complex diary across a number of time zones, arranging both internal and external meetings and, when required, collate and issue agendas. Organise global conference calls both audio and video as necessary. Book meeting rooms, including refreshments. Notify Front of House (FoH) of external visitors.
Manage CISO/CCTO's travel requirements, booking travel & accommodation through the travel portal
Manage CISO/CCTO's expense claims in a timely fashion through expense systems.
Financial management for the CISO/CCTO
Manage the processing of POs and invoices via SAP and Oracle (online systems) for all items referred to the CISO/CCTO.
Management of recruitment and onboarding for all CISO/CCTO hires (perm and contract)
Coordinate the submission of recruitment requests from CISO/CCTO's team for CISO/CCTO approval
Manage the recruitment and onboarding activities for any roles reporting directly to the CISO/CCTO including coordination of necessary paperwork, facilitation of selection processes and management of IT onboarding
Monthly reporting
Collate monthly report submissions from department heads (template to be defined) and consolidate into reports for submission.
Communication activities
Maintenance of team Content on the Technology Solutions & Services Portal; preparation & coordination of communication material to be distributed to the team eg monthly newsletter
Other general support and administrative activities as required from time to time

Qualifications:

Essential:_
Advanced proficiency with Microsoft Office and Sharepoint
Excellent time management and strategic planning skills. Resourceful and detail orientated
Ability to work autonomously and remotely from line manager and wider team
Excellent communication skills, both verbal and written
High standards of accuracy, quality and attention to detail.
Strong time management skills and ability to prioritise and work effectively under pressure without compromising quality whilst meeting tight deadlines.
Enthusiastic, confident, outgoing "peopleorientated" personality required able to liaise with people to achieve work goals whilst enhancing relationships.
Ability to keep information organised and confidential; integrity, tact and diplomacy skills
Experience of managing Processes and promoting continuous improvement
Highenergy, robust and resilient, able to perform well and remain calm under pressure
Desirable:_
Understanding of key IT tooling including SAP & Oracle
Understanding of complex and global organisations. Specific industry experience preferred

Additional Information

Why work at Informa?

Learning and development plan to assist with your career development
25 days annual leave, 4 days for volunteering and a day off for your birthday
Competitive Benefits
Work with high quality specialist products
Bright and friendly staff who are all "expert's experts" and additional training and development for helping you achieve your career aspiration
Share-Match options become a shareholder
Regular social events and networking opportunities