Team Assistant - Glasgow, United Kingdom - Pernod Ricard

Pernod Ricard

Verified Company

Glasgow, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Team Assistant - Supply Chain

Location:
Blythswood, Glasgow

Report to:
Supply Chain Director

Department:
Supply Chain

Be Part of Something Big

Work for Chivas Brothers and you'll be part of the Pernod Ricard Group, the world's most innovative Wines & Spirits organisation.

You'll thrive in a business that inspires entrepreneurism and nurtures talent, and you'll join a friendly family of 19,000 employees working across 80 countries.

At Chivas Brothers we are proud of our iconic and award-winning scotch whisky and gin brands which include Chivas Regal, Royal Salute, Ballantine's, The Glenlivet, and Beefeater and Plymouth Gins.

Our 1,700-strong team across 29 sites is committed to upholding the heritage of Scotch and ensuring its sustainable future, as well as opening it up to new audiences across the globe.

This Role

To provide a high standard of both secretarial and administrative support to the Supply Chain Director and the full Supply Chain team.

This requires an in-depth understanding of the work of the department, liaising both with other departments and a range of external bodies.

Your Unique Contribution

Key Responsibilities Include:

Be proactive in dealing with the workload and diary of Supply Chain Director to ensure the smooth running of the business, preempting decisions and taking appropriate action where possible
To provide a central point of contact for other departments to deal with general queries
Ensure all external communications are presented in a professional manner e.g. Customer Service Bulletins to markets, Supplier Bulletins
To assist in further development of department standards and procedures e.g. ISO, Health & Safety
To manage diaries and to use initiative in making arrangements, anticipating requirements for meetings, travel and accommodation and processing of travel expenses for Supply Chain Director and direct reports
General support to the department e.g., travel arrangements, meeting scheduling
To assist in the preparation of highlevel presentations, collating inputs from different sources if necessary
Responsible of the collation and issuing of daily control reports for the CS team
Management of all PO's in relation to all nonstock PO's across the full supply chain team
Support Customer Service team in relation to market export documentation
Management of all document archiving for the department ensuring that the log is kept up to date
Coordination of Supply Chain Q-Pulse documents ensuring everything is up to date and escalated to relevant manager if required
Provide support to the wider team when required in relation to filing and archiving
General support of the wider Supply Chain team as and when required

Your Blend of Talent

Excellent organisational skills and the ability to plan workload
Works well within a team and under pressure of deadlines
PC literate and able to use business systems effectively
Ability to use initiative and work with minimum supervision

Strong business awareness

Our Mix of Benefits

You will be offered an excellent salary and benefits package that includes a bonus and competitive pension plan

For your health, we offer private medical insurance, income protection and a comprehensive Employee Assistance Programme.

You can access discounts on our brands and will also be given an allowance each year to spend on our on-line staff shop

We have a strong talent and learning culture and you will be encouraged to develop your skills and talents as a manager and to shape your future career path within your team, the business or even the wider Pernod Ricard family

Conviviality:
the Pernod Ricard Way

We have our own way of doing things.

We call it conviviality It's our way of being, and something unique you feel and experience when working for Pernod Ricard.

We're committed to conviviality, and with this, you'll be Proud to Belong to our Pernod Ricard family. You'll be Empowered to Perform, supported to succeed, and acknowledged for the value you bring.

We combine all this with our Commitment to Care: we are unlocking the magic of human connection to transform our industry and make a positive impact on the world though our strong focus on sustainability and responsibility.

We're Committed to Diversity and Inclusion

People are at the heart of everything we do at Pernod Ricard and are the foundation of our collective spirit as 'Créateurs de Convivialité'.

We promote diversity and inclusion throughout our business and supply chain.

In our teams, we proactively foster a diverse work force and an inclusive culture - an environment where we can truly be ourselves.

Responsible Drinking

As 'Créateurs de convivialité', we want to turn social interactions into genuine and friendly experiences of sharing and wellbeing.

In our culture, we want to create diverse teams in which our differences contribute to our success. Therefore, all are welcome at Pernod Ricard, regardle