Executive Assistant - London, United Kingdom - AESOP Corporate

AESOP Corporate
AESOP Corporate
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
Aesop has carefully cultivated a work environment in which our employees are constantly challenged to do their best.

Our company is determinedly creative, intelligent and progressive, and nurtures these qualities by employing people who share our passionate interest in design, innovation, and incisive enquiry across all fields.

Our organisational culture is entirely unique, distinguished by an uncommon blend of courtesy, cordiality and intellectual energy. We seek those who can bring a wealth of life experience and inspired ideas to our table.

In return, we provide comprehensive induction and training programmes, and encourage an inclusive culture that nurtures enduring professional relationships. We also appreciate the benefits that flow from our employees' external pursuits.


We raise our bar high at Aesop and never lower it; this is one of the keys to our success and one of the many reasons why people wish to work here.

If you would like to join Aesop, we invite you to peruse our current career opportunities.


Purpose of the role
We are looking for a proactive and dedicated EA to join our team here in London.

In this role, you will provide administrative support to the General Manager, Finance, and to the GM, Strategy & Growth, both of whom are based in London.


You will possess a proactive attitude and exceptional organisational skills to become a dependable support the GMs whose time is constantly in demand.

You will manage tight and intricate diaries as well as complex travel itineraries. All duties performed will require considerable confidentiality, initiative and mature independent judgement.


Key responsibilities of the role include, but are not limited to -

  • Coordinate team meetings and act as the point of contact among executives, employees and external partners
  • Support preparation, editing and distribution of presentations for internal and external audiences (including Board members)
  • Attend selected team meetings and take minutes and actions as required
  • Assisting with general administrative duties for the departments when required
  • Manage information flow in a timely and accurate manner
  • Calendar management involving maintaining, prioritising and scheduling all meetings domestically and internationally including meeting room bookings and external reservations
  • Managing all travel requirements for the GM and their direct reports including international and domestic flights, accommodation, scheduling meetings, preparing travel itineraries and managing global time zone differences
  • Completing Cash Reimbursements both domestically and internationally involving currency conversions
  • Process and expense code invoices for payment

Who we are looking for -

  • Experience in senior level PA / EA position
  • Experience in supporting Finance or Strategy executives will be highly regarded
  • High level of integrity and discretion in handling confidential information
  • Proficiency with Microsoft Office, Outlook, Word, Excel, PowerPoint & SharePoint
  • Excellent verbal and written communications skills
  • Highly organized and able to handle administrative details independently, while keeping stakeholders appropriately informed or engaged
  • Resilient, diplomatic, confidential and trustworthy
  • Experience of working across countries and time zones within a global organization
  • Dynamic team player who will act as a connector across the teams supported and will be keen to organise/participate in social and volunteering group activities.


Aesop is committed to attracting, developing and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded.

We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation.

We actively encourage everyone to consider becoming a part of our journey.

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