Personal Assistant - Manchester, United Kingdom - The Pilot Group

The Pilot Group

Verified Company

Manchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Pilot Group - Personal Assistant
The Pilot Group are dedicated to improving people's lives and the environment. We lead the way in SMART, SAFE and SUSTAINABLE infrastructure solutions.

With combined experience over 5 decades spanning across electronics, electrical wholesale, and heating we pride ourselves in working in partnership with organisations world-wide to deliver integrated technology to improve working environments and transport systems.

Reporting to the Executive Assistant-Group Managing Director, this role will be responsible for providing administrative and project support to assigned Executive(s).

The Pilot Group will provide you with the opportunity to be part of a growing business where you will make a tangible difference.

This role comes with responsibility and autonomy, and we will support you every step of the way.

From working within a close-knit development team, to collaborating with multi-disciplined shared services, you will find our company culture dynamic, inclusive, fast paced and fun.

You will develop your skills as a Personal Assistant and within project management.

We will provide you the opportunity to grow, learn, and develop your professional career, with a company who listens and cares for its employees, as we believe that a company's greatest asset is its people.

The role - Responsibilities (Personal Assistant);

Provide Outlook and diary management for the Executive; work with the Executive to prioritise their time on strategic matters.
Coordinate and implement meeting schedules and relevant material.
Ensure the Executive is prepared for meetings with the appropriate information.
Take meeting actions and ensure meetings run to schedule.
Work with the Executive to understand key issues and develop corrective action plans to address in a timely manner.
Track and followup on outstanding items on behalf of the Executive.
Provide project support to the Executive, following up on outstanding actions and ensuring deadlines are met.
Organise international travel, meetings, and agendas on behalf of the Executive and relevant team members.
Create presentations, reports, and other media as required by the Executive (advanced knowledge of Microsoft Office required).
Reconcile and submit expense reports on behalf of the Executive.
Organise catering and events on behalf of the Executive.
Provide ad hoc support as required by the Executive.
Assist EA-Group Managing Director with the coordination of offsite Group meetings and events, and additional administrative support as required.
Coordinate with the facilities management company to report building issues and afterhours parking requests.
Provide backup support to the Group Managing Director in EA's absence.
Maintain strong working relationships with key stakeholders and other business functions.
Be a role model for the organisation's standards and values.

Person specification - Personal Assistant

Proactive, highly organised, strategic, resilient, honest, inspirational, selfmotivated, driven, passionate, confident, positive, decisive, fun

Recruitment Agencies;

The Pilot Group operates a strict PSL and will not accept any unsolicited CVs sent to any member, employee, representative or business unit of the Pilot Group.

Any unsolicited introduction will be treated as a CV 'sent in kind' and as such The Pilot Group rejects all liability to pay any such fees for an unsolicited introduction.

Salary:
£25,000.00-£30,000.00 per year

Benefits: