Document Controller - Trumpington, United Kingdom - Bidwells

Bidwells
Bidwells
Verified Company
Trumpington, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

We are looking for a highly organised and competent Document Controller who enjoys working in a team to join our Compliance department here at Bidwells.

You will set up, manage and maintain different document control systems, working with a variety of teams and individuals across the firm from our head office in Trumpington, Cambridge.


What you'll be doing:


  • Ensure that controlled copies of latest approved documents and drawings are available within the corporate content management system and shared with subcontractors and suppliers as applicable
  • Issue and receive controlled documentation, log and resolve issues and receivers, and create general electronic transmittals to the project, clients and suppliers
  • Assist project teams with the issue, receipt and tracking of all engineering and supplier deliverables through to close out and handover stage
  • Endorse the corporate content management system ensuring business system continuity is met, working with other relevant departments and stakeholders
  • Coordinate all activities related to the document control procedure, to include version control, authority and accountability, periodic review including technical documents, drawings, and commercial correspondence
  • Identify contractual requirements in relation to Document control
  • Ensure that procedures are fully implemented in order to meet requirements of the Business Management System and other documentation and information systems, e.g. NetSuite, ISO 9001 stipulations
  • Manage business archiving such that all documentation is stored efficiently and can be accessed and referenced at all times
  • Work to continuously improve and enhance procedures and systems utilised for document control.
  • Provide feedback to enable people to fully understand documentation issues
  • Understand and carry out the role specific requirements of the Business Management System and help to identify opportunities for improvement
  • Assist with the coordination of document management across the whole project including policies, protocols and practice

About you:


  • Previous Document Control experience
  • Experience in working for a business in a client or customer facing sector.
  • Experience of spreadsheets, database and job specific software such as NetSuite and iManage, property and CAFM systems
  • Ability to keep clear and accurate records and reports
  • Experience setting up and using electronic document management systems

Your package:


We will provide you with an excellent benefits package: 25 days holiday (increasing with length of service), up to 8% contributory pension, health insurance, discretionary bonus, medicash scheme (money towards dental treatments, opticians and remedial therapies).

In addition, you get the chance to work in our state-of-the-art offices whilst being able to sample the best coffee in Cambridge, served from our onsite Brewery Café.

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