Executive Assistant - Scotland, United Kingdom - Nine Twenty

Nine Twenty
Nine Twenty
Verified Company
Scotland, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Location Area:
Scotland

  • Discipline:
Accountancy

  • Job type:
Permanent

  • Published:
  • Expiry date:
  • Reference:
9864


I am looking for a trustworthy, dynamic and experienced Executive Assistant to support the MD of a very progressive, modern accountancy firm in Glasgow.


Please note that this role can be part-time to suit school hours.

Duties will include:


  • Efficiently manage and prioritise the executive's calendar, ensuring optimal use of time.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Coordinate tasks and projects on behalf of the executive team.
  • Follow up on action items and ensure deadlines are met.
  • Organise and maintain confidential information and documents.
  • Make travel arrangements, including flight bookings, hotel accommodations, and itineraries.
  • Prepare agendas and necessary materials for meetings.
  • Track and reconcile expenses, ensuring accuracy and compliance with company policies.
  • Proactively identify challenges and propose effective solutions.

Qualifications

  • Proven experience as an executive assistant or in a similar role.
  • Ideally some accounting / accounts assistant experience.
  • Excellent organisational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to multitask and prioritize tasks effectively.
  • Detailoriented with a high level of accuracy.
  • Bachelor's degree or equivalent work experience.
  • A trustworthy person with full discretion.
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