Executive Pa - London, United Kingdom - Lorien

Lorien
Lorien
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Our client is one of the UK's leading financial services organisations, currently recruiting for an Executive PA to join their team.

This role will be based onsite in their Holborn office.

This is a busy, varied role supporting a member of the organisation's Executive Committee.

You'll have strong experience working within a similar role at this level, be highly organised and able to work well under pressure with exceptional attention to detail.

The Role / Responsibilities

As an Executive PA, you will be:

  • Providing full diary management to Executive Committee member including appointment/meeting arrangements (reprioritising as needed) complex travel schedules, triage and overall forward planning.
  • Providing support with communications, events, general logistics (such as room/venue booking) and ad hoc requests where required.
  • Providing support to Executive Committee member with all committee meetings (including Executive Committee, Board etc) and external event preparation, ensuring appropriate forward planning.
  • Supporting with the onboarding of new members of the leadership team
  • Managing information flow from and to the Executive both timely and accurately.
  • Reviewing and format information for internal and external meetings/communications as required.
  • Managing monthly expenses, invoices and HR administration for Executive Committee member.
  • Providing basic IT support and guidance to Executive Committee member.
  • Maintaining up to date organisational material (e.g., structure charts) and Teams sites.
  • Supporting the Executive Committee member with the management and operational support of the leadership team on a daily basis including team absenteeism, expenses, team communications and requisitions. Attending senior team meetings, manage agendas andprepare accompanying paperwork.
  • Providing support to meetings where needed such as taking minutes / actions and tracking progress.
  • Providing a highly professional, proactive service, with incredibly high standards, flexibility, agility, integrity and discretion.
To be successful in this role, you will hold the following:

  • Previous Executive PA experience (Board / Executive Committee level)
  • Possess highly developed organisational, prioritisation and problemsolving skills
  • Have a highly professional approach
  • Have excellent communication and interpersonal skills
  • Have attention to detail and high level of accuracy
  • Be selfmotivated, proactive and able to work on own initiative
  • Be well versed with Microsoft packages including Word, Excel, PowerPoint and Teams
  • Constantly operate with confidentiality, integrity, good judgement, flexibility, agility and discretion
  • Handle a wide range of activities and confidential matters with discretion
  • Have the ability to work independently and as part of a team
  • Be calm and logical under pressure
  • Handle a wide range of activities and confidential matters with discretion
In return you will get access to a great reward / benefits package including:

  • A personal pension
  • if you put in 7% of your salary, the company will put in 16%
  • Up to 2 days of paid volunteering a year
  • Life assurance worth 8x your salary
  • Access to an annual performance related bonus
  • Access to training to help you develop and progress your career
  • 25 days holiday

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Lorien Internal is acting as an Employment Agency in relation to this vacancy.
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