Receptionist - Brierley Hill, United Kingdom - Dudley Metropolitan Borough Council

Description

We are looking to recruit a Receptionist/Administrative Assistant to join our busy School Office.

This position would be for 37 hours per week, Term Time only, offering a salary of £ £19952 per annum

Closing date for applications is midnight on Wednesday 5th June 2024

Interviews will be held on Thursday 13^{th June 2024 (TBC)}

About us

Old Park is a successful Special School for pupils between the ages of 4-19 years, located on Thorns Road Brierley Hill DY5 2JY

We provide education for pupils who have severe and profound and multiple learning difficulties. These include pupils with complex medical conditions, physical and mobility difficulties and autism. Several of our children have behavioural difficulties arising from their condition and many have communication difficulties. All pupils that attend Old Park School have an Education Health Care Plan (EHCP).

In November 2011 Old Park School relocated to a new purpose-built building with large classroom spaces and adaptable furniture, H bar tracking throughout, care rooms for each phase and specialist rooms for Food Technology, Music and ICT. The school has a library, therapy room, swimming pool, sensory, soft play, physiotherapy and nurses' room. The large school hall is multi-purpose and can be sub- divided for Sherbourne, Rebound therapy, sporting activities, whole school performances and dining.

At Old Park our vision, mission and values are driven by four key areas: the unique learner, positive relationships, engaging environments, learning and development. These are at the centre of our school ethos and the principles of each are shared by all members of our school community. They are underpinned by our culture of safeguarding. Each area is used to develop the provision we provide now, tomorrow and in the future.

Our most recent Ofsted (November 2018) judged us to be an outstanding school for the third time.

Candidates are strongly encouraged to visit our website for more information

Safeguarding

Old Park School is committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. An enhanced Child and Adult DBS will be required for this position within school. It is a criminal offence to apply for and undertake a position for which you are barred from doing so and any such instance will be reported to the police and the Disclosure and Barring Service.

A copy of our school Safeguarding policy can be found at

The Role

Administrative Duties

To act as a point of contact for all school enquiries either by telephone, email or face to face and contribute to the smooth running of the school reception.

To arrange any hospitality requirements and meeting room facilities as and when directed.

Locate pupils in lessons to pass on urgent messages from parents and/ or teaching staff.

To contact parents / legal guardians regarding; truanting or excluded pupils; asking for the collection of sick pupils on the behalf of other staff.

To type documentation as required.

To update manuals.

To ensure that the reception area is kept tidy, informative and welcoming to visitors at all times.

To search information and data input information into school systems as required.

To photocopy documents and materials as directed.

To record and sign visitors and pupils in and out of the school.

Issue visitor passes where necessary.

Receive admission enquiries from parents – take initial contact details from parents, pass to appropriate member of senior staff. Arrange appointment times where requested.

To act as a contact for the caretaker/ site assistant.

Telephone 999 for ambulance and/ or police attendance when requested in an emergency situation.

Support for the School

Be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection. Reporting all concerns to the appropriate person.

Contribute to the overall ethos/work/aims of the school.

Participate in training, other learning activities and performance development as required.

Attend and participate in meetings as required.

Any other duties commensurate with the duties/responsibilities/grade of the post

All staff in school will be expected to accept reasonable flexibility in working arrangements and the allocation of duties including duties normally allocated to posts at a lower responsibility level, in pursuance of raising pupil achievement and effective team working.

A job description can never be fully descriptive and exhaustive of unforeseen changes or circumstances. It is expected that staff will, within reason, respond to unforeseen circumstances and emergencies as they arise, commensurate with their qualifications, experience and the situation. Any such further reasonable direction to you, not covered above, will be the responsibility of the Headteacher or their delegated authority.

Recruitment Process

References will be sought for the short-listed candidates as part of the recruitment process prior to interview.

Candidates should ensure that they complete the application fully, including providing a personal statement that is tailored to this role. CVs will not be accepted. Full education and employment history should be given, with an explanation provided for any gaps.

We are committed to safeguarding and promoting the welfare of the children; therefore, the post is subject to medical clearance and an enhanced DBS check.

For further information please contact Ms Alex George School Business Manager on or via email -

We are committed to safeguarding and promoting the welfare of the children; therefore, the post is subject to medical clearance and an enhanced DBS check under the Rehabilitation of Offenders Act 1974.

All applicants must be able to provide documentation to prove their right to work in the UK.

Effective from September 2022, KCSIE states as part of the shortlisting process schools and colleges should consider carrying out on-line searches, as part of the due diligence on shortlisted candidates. This is to determine suitability to work with children and keep them safe. All shortlisted candidates are now subject to an on-line check and if there is anything concerning, then the shortlisted candidate will be asked to comment on it either prior to or at interview.

N.B., We reserve the right to close this vacancy prior to the advertised date should we receive a large number of applications.

Online application forms will only be accepted for this vacancy, online facilities for jobs are available at public libraries within the Dudley Borough.

If you have a disability and require assistance in making an application please contact the HR Resourcing Team via

If you are experiencing a problem whilst applying for a position, please follow the link below to the WM Jobs Help Page in the first instance;

If the WM Jobs Help Page does not resolve your issue, then please contact the HR Resourcing Team via

Dudley Council will check the information that you have provided against any details already held for accuracy and completeness. The Council will check, share and cross match your information both internally within the council and with external organisations to protect public funds and prevent or detect crime, only where the law allows us to do so. The Council's full Privacy and Disclaimer Statement can be accessed on the website at

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Attached documents
JD Receptionist May
Information for Applicants May