Office Administrator - Peterborough, United Kingdom - Pro Talent

Pro Talent Peterborough, United Kingdom

1 week ago

permanent Administrative

Description

Office Administrator - Peterborough - Full Time

Job Summary:Our client, a small Accountancy Practice based in Peterborough, is seeking an Office Administrator to ensure the smooth running of their office on a day-to-day basis. This role involves managing administrative tasks, providing support to staff and management, and ensuring that company operations are efficient and organised.

Key Responsibilities:- Manage phone calls, emails, and correspondence (e.g., mail, packages).- Handle the reception desk at all times.- Ensure all future post has been scanned and allocated in the correct files.- Scan all client records.- Schedule and coordinate meetings, appointments, and travel arrangements.- Prepare and edit documents, reports, and presentations.- Assist with basic bookkeeping tasks, such as invoicing and expense tracking.- Maintain office and kitchen supplies inventory and place orders when necessary.- Ensure the office environment is clean, orderly, and well-maintained.- Manage office equipment and coordinate maintenance and repairs.- Maintain and update employee records and contact information.- Support staff with administrative tasks and special projects.- Assist in onboarding new employees, including preparing workstations and ensuring all necessary documentation is completed.- Assist with basic bookkeeping tasks, such as invoicing and expense tracking.- Communicate effectively with staff, management, and clients to ensure smooth operations.- Plan and organise company events, meetings, and conferences.

Qualifications:- Proven experience as an Office Administrator, Office Manager, or in a similar role.- Proficiency in MS Office (Excel, Word, Outlook, and PowerPoint).- Excellent time management skills and ability to multitask and prioritise work.- Attention to detail and problem-solving skills.- Strong organisational and planning skills.- Excellent written and verbal communication skills.

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