Executive Assistant - Oxford, United Kingdom - Selective Recruitment Solutions Limited

Selective Recruitment Solutions Limited
Selective Recruitment Solutions Limited
Verified Company
Oxford, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Role:
Executive Assistant


In addition to the core responsibilities, the Executive Assistant will also be assigned specific project work directly from the Executive Committee and occasionally Governors.


Key Responsibilities:


  • Maintain efficient administrative support for the Governors by collaborating with the respective subcommittee chairs to establish agendas and facilitate the preparation of meeting documents digitally through the Board Intelligence platform.
  • Regularly participate in Governors' meetings, ensuring the prompt and precise creation of meeting minutes utilising suitable business software.
  • Liaise directly with Governors, Directors, Trustees, Companies House and the Charity Commission to ensure that company and charity details, including Directors' and Trustees' personal details, are accurate and correctly shown.
  • Manage the shareholdings for the Company
  • Attend and minute the weekly Executive Meeting on behalf of the Headmistress
  • Provide support in coordinating the production of the annual School Development Plan (SDP) alongside key staff members.
  • Oversee and coordinate the management and control of all school policies, maintaining the Policy Matrix and record of compliance, ensuring that those members of staff responsible for individual policies complete the task ahead of publication deadlines.
  • Manage and update the School information held on the Independent School Inspectorate (ISI) portal.
  • Oversee and manage the School's licences, including premises, copyright, events, alcohol, as well as liaising with the Information Commissioners.
  • Manage and coordinate the Parental Concerns and Positive Feedback reporting logs on behalf of the Headmistress.

Personal Attributes and Skills:


  • Handle sensitive and confidential matters with discretion and professionalism, demonstrating tact and diplomacy.
  • Highly motivated, proactive, and wellstructured individual
  • Strong written and verbal communication
  • Demonstrated proficiency in managing multiple tasks concurrently and efficiently prioritising responsibilities.

Qualifications and Experience
Essential

  • Minimum 2 year experience of being a PA or EA
  • Highly IT literate (Microsoft/Google)

Desirable:

  • Experience of working in an education setting is desirable but not essential

INDC

Type of contract:
Permanent, full time (37.5 hours per week)

Salary c£32,000 to £40,000 dependant on experience

Note:
This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as requested by the employer.

It will be a requirement to carry out a full DBS check


Job Types:
Full-time, Permanent


Salary:
£32,000.00-£40,000.00 per year


Benefits:


  • Company events
  • Company pension
  • Cycle to work scheme
  • Discounted or free food
  • Free or subsidised travel
  • Free parking
  • Gym membership
  • Onsite gym
  • Onsite parking

Schedule:

  • Monday to Friday

Education:


  • A-Level or equivalent (preferred)

Experience:

Executive Assistant: 2 years (required)


Work Location:
In person


Reference ID:

EXECUTIVEASSISTGF
More jobs from Selective Recruitment Solutions Limited
See all jobs of Selective Recruitment Solutions Limited