Team Assistant - Mayfair, United Kingdom - Katie Bard (Angela Mortimer Plc)

Katie Bard (Angela Mortimer Plc)
Katie Bard (Angela Mortimer Plc)
Verified Company
Mayfair, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Slick boutique Mayfair based Hedge Fund with 20 staff and over $4bn under management are currently recruiting an experienced ideally Graduate Team Assistant / Office Coordinator starting in the new year, interviews commencing 19th Dec onwards face to face/viaTeams - superb opportunity for an ambitious, highly professional, proactive individual ideally from a high end Finance/Corporate background looking to progress longer term.

You will support a highly successful, established international CEO / high flying entrepreneurwith a formidable reputation within global Hedge Funds, he is charming, straight talking but very encouraging of all staff and likes to get to know you on a personal level to assist with your personal development and progression.

He will expect your utmostdiscretion and loyalty as his clients are all UHNW and given the highest level of service at all times.

You will also provide team support to the Investor Relations team and COO (Chief Operating Officer) so will gain great exposure within your role.


  • Graduate from a Russell Group/Leading University the team are all Oxbridge / academics
  • At least 23 years solid Team Assistant/Office Coordination/Junior PA experience
  • Eager to undertake extra administration projects and develop e.g. overflow Office Management
  • Maturity, used to dealing with UHNWs and investors
  • Highly presentable at all times and able to work under pressure
  • Upbeat, approachable, personable as you will act as a conduit between the team and CEO

Key duties

  • Front of House / Receptionist providing an exemplary meet and greet service to UHNWs
  • Extensive diary management for Partners
  • UK and international travel management and research for the COO and investor relations team
  • Managing office meeting schedules, allocation of meeting rooms and managing AV
  • Desktop support for all users and liaison with IT Service desk for all day to day issues, remote device management mobile phones + laptops
  • Office management support; daily management of suppliers / maintenance contractors, ordering office supplies including catering, IT, stationary, building Management and maintenance support, security control of CCTV monitoring and alarm systems
  • HR admin support including managing/approving annual leave schedules, team
  • Contacts management assistance for Investor Relations
  • Corporate website maintenance
  • Processing of monthly expenses, credit card claims and business travel account
  • Compliance administrative support
  • Corporate event planning, Christmas and Summer
  • Annual investor gifting
  • Carbon offsetting/sustainability lead
  • Additional languages advantageous as the CEO, team and client base are very international
  • Web development/strong IT skills also an advantage

Hours: 8-6pm but once established in your role 8.30am - 5.30pm


Benefits:


  • 25 days holiday
  • Company pension
  • Private health care including App which allows you to manage your prescriptions/virtual Dr appointment
  • Performance related bonus potentially 25%50% of salary


Fantastic opportunity for a bright, ambitious, ideally graduate looking to work within a collaborative, very encouraging team who value those who go over and beyond and want to progress their careers.

**ANGELA MORTIMER ACTS AS AN EMPLOYMENT AGENCY. IF YOU ARE ALREADY REGISTERED PLEASE CONTACT YOUR CONSULTANT DIRECTLY
More jobs from Katie Bard (Angela Mortimer Plc)
See all jobs of Katie Bard (Angela Mortimer Plc)