Secretary / Administrator (4242) - Leatherhead, United Kingdom - Metroworth Consulting Ltd

Metroworth Consulting Ltd

Verified Company

Leatherhead, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview:

MCL have an immediate vacancy for an Admin Assistant on an LNG FEED Project to work within our oil and gas Client's team.

Previous experience working with a Middle Eastern client would be useful

Must have UK Right to Work

Duration:
for an initial 12 month contract role that has an immediate start.

Rate:
This is a PAYE role. Rate is £15-18 negotiable

Location:
The role will be based 5 days a week in the Clients Offices in Leatherhead. Hybrid working may be possible with two days remote.

Responsibilities:

The role is to provide administrative assistance to Client team, including:

Become fully conversant with Project Documentum DCC system for extraction of documents
Prepare / transmit / receive / log / file project correspondence, as required.
Administer & maintain CDM calendar / schedule, schedule and coordinate meetings as necessary, ensure relevant documentation is printed and available prior to scheduled meetings
Prepare & finalize presentation materials & slide packs for CD team external meetings and presentations as necessary and ensure presentation materials are properly on file with DCC
Receive and escort VIP visitors within the Contractors offices as requested
Attending key meetings and recording Minutes of meetings. Formalising and obtaining endorsement from attendees.
Updating weekly progress reports (collating contractor data and transfer to Client format reporting budgets, schedule / high level progress).
Managing the CTR receipt, approval and expediting Call Off in a timely manner to support the workload.
Managing CD team travel requirements, visas, expenses etc.
Utilising Docusign and seeking / expediting approvals from incountry personnel.
Liasing with other PAs in the region to ensure alignment on CDM meeting dates, times and attendance, as required.
Addressing IT issues for the Concept Development Teams with relevant IT department and expediting resolution (ROO / BP IT / Client).
Maintaining CDT Teams site with latest PIRs / Stage Gates and information.
Maintaining project documentation (Org charts / contact lists).
Manage the CD team weekly team call, safety moments, attendance and meeting room etc.
Other administrative assistance as required, e.g. copying & distribution of documentation, requesting appointments as required, providing requested assistance to other staff/visitors, etc.

Competencies required:

Personal a pleasant, dynamic and outgoing personality that will blend into a multicultural and multidisciplinary team environment as a "team player"
Computer skills
MS Word, MS Excel, MS PowerPoint, MS Outlook experienced