- Be first point of contact, dealing with clients and customers in a professional and friendly manner via email and face to face and ensure all visitors sign in at Reception
- Look after any visitors on site making sure they have signed in and out and have the correct PPE etc
- Carry out general office duties including photocopying, distributing documents, distributing incoming and outgoing mail and deliveries as required.
- Take responsibility of Petty Cash.
- Organise and book meeting rooms and conference calls.
- Manage stock levels and order office supplies, PPE equipment and consumables for the site.
- Attending and minuting meetings.
- Manage delivery dockets / notes / LPOs and official purchase orders.
- Preparation and submission of monthly reports.
- Keep project organogram up to date.
- Keep project contact details up to date.
- Organise travel, meetings and other client-facing activities.
- Manage site facilities.
- To assist the Document Controller and Site Administration team, with coordinating all activities related to the document control procedure (RAMS & Permits), including technical documents, drawings, and commercial communications
- Support the Community Benefits Coordinator / Partner delivering Social Values for the project
- Support the Commercial, SHEQ, Finance department on the project
- Assist the Environmental designee
- Be main point of contact for HR admin for the site
- Contributory pensions plan up to 6%
- Share Scheme opportunities available
- Employee Referral Scheme
- Enhanced Maternity & Family friendly policies
- Health Shield (Medical & Dental Cover included)
- 34 days annual leave (inclusive of bank holidays)
- Prior experience in an administrative or support role
- Sound working knowledge of the complete Microsoft Office suite
- Excellent interpersonal skills and able to quickly build strong working relationships
- Ability to organise your own workload, filing methods and work in a clear and logical manner
- To meet deadlines without compromising on quality
- Capable of working on own initiative whilst working in a team environment.
- Able to prioritise, multi-task and an understanding of deadlines and working to achieve these
- Capable of working on own initiative whilst working in a team environment.
- Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard-working team.
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Site Administrator - Reading, United Kingdom - Farrans Construction
Description
Outline of the role
This role will see you being based on one of our sites, with responsibility for the day-to-day administrative and reception duties. You will work alongside the Site, Community, HR, SHEQ, Quality, Finance and Commercial teams to ensure all administrative duties are completed in a clear, methodical and timely manner.
As an Site Administrator you will be responsible for
Reception, main point of contact for all visitors to site / Front of House. Duties include.
Site Administration, Main contact for all site related admin. Duties include.
Working alongside the other divisions of Farrans:
What we can offer you
Joining one the of leading construction and civil engineering contractors you will be provided with the opportunity to deliver on projects that play an important role in the everyday lives of people in the UK and Ireland. Our employees are at the core of everything we do, with this in mind we have our own in-house Learning & Development division who can offer you bespoke career toolkits & pathways.
In addition to a competitive base salary, we can also offer a wide range of benefits, some of the key ones being:
Your required Skills and Experience
Diversity & Inclusion
We believe there is power in being different. Every day, our people express their unique voices and draw from their rich experiences to bring fresh ideas to our company. There is no question that an inclusive and diverse workforce drives innovation, and it also makes us stronger as a team. Therefore, we are committed to fostering inclusion and diversity in the workplace; one that welcomes people from all backgrounds. No applicant or employee will receive less favourable treatment because of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership and pregnancy or maternity. We are committed to ensuring that our recruitment and selection process is inclusive and accessible.
About Farrans
Farrans Construction is a leading building and civil engineering contractor with over 80 years' experience of delivering world- class projects across the UK and Ireland. The company, which employs more than 550 people, has offices in Belfast, London, Cambridge and Edinburgh, with further site offices connecting its regional network.
Farrans is a sister company of Tarmac, and part of CRH plc, the world' s leading building material s business. With over 45 live sites across the UK and Ireland, Farrans can offer you a varied career which gives you the opportunity to gain experience across a range of projects of all sizes, locations and sectors. Making a positive difference to the communities in which we operate is our passion and we place social responsibility at the heart of every scheme.
We build, we transform, and we connect. Our people are at the core of everything we do. Our culture is one which fuels innovation, transparency, and inclusivity.
