Company Secretary Assistant - London, United Kingdom - eFinancialCareers

eFinancialCareers

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About Columbia Threadneedle Investments

You'll find the promise we make to our clients is the same one we make to our employees: Your success is our priority.

Here, you'll find growth and career opportunities across all our businesses. We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,000 people working together. Our expertise is diverse with more than 450 investment professionalssharing global perspectives across all major asset classes and markets.

Our clients have access to a broad array of investment strategies and we have the capability to create bespoke solutions matched to clients' specific requirements.

We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.

Job Purpose Statement
The role is to provide administrative assistance to the EMEA Company Secretarial team.

Role Responsibilities

How you'll spend your time
:

Prepare and coordinate material for board meetings

This includes:

Creating and updating Rolling Agendas based on past board meetings
Liaising with presenters regarding the submission of board materials, in conjunction with the Corporate Secretaries
Coordinating and reviewing meeting material, in conjunction with the Corporate Secretaries
Assembling electronic board books on BoardVantage
Updating and maintaining the BoardVantage system
Drafting and reviewing certain board papers
If requested (i) arranging speaker attendance at appropriate times in the meeting (Ii) presenting Board Pack on line.

Diligent Administration:

Ensuring data is kept current
Inputting data in the system
Creating/customizing searches and reports
Checking for and correcting errors in the database
Undertaking annual verifications of company information
Liaising with the Corporate Secretaries and the Lines of Business to maintain and enhance the functionality of Diligent.

Companies House (UK and International) Filing

Be responsible for:

Filing Confirmation Statements and standard forms at Companies House
Ensuring the accuracy of the information stored at Companies House
Liaising with Companies House as and when issues arise
Printing and posting annual accounts to Companies House

Directors

Assist with:

The preparation of Board Evaluation surveys
The preparation of Skills Evaluation surveys
Drafting appointment and resignation letters
Liaising with PAs over director availabilityand setting up meetings incliudong remote access via Microsoft Teams or similar.

Administration:

Proofreading board minutes.
Drafting Committee and standard board minutes, including skeleton minutes for the Corporate Secretaries, and corporate processes
Create, organise and maintain soft and hard copy company files
Booking and preparing meeting rooms, including the provision of refreshments for Board meetings

Key Capabilities

To be successful in this role you will have
:

Strong reading comprehension skills and an understanding of technical content
Strong command of the English language and ability to draft documents to tight time deadlines
Communicate effectively and demonstrate strong interpersonal skills, including working directly with members of the Board of Directors, executive officers and administrative support staff
Be a team player willing to help colleagues and contribute to the success of the wider team
Possess strong time management and organizational skills

Desired Capabilities

If you also had this, it would be great
:

Some experience of working in a company secretarial team
Experience with database management
Some knowledge of the business and regulatory environment in which Columbia Threadneedle Investments operates