Architecture & Building Surveying Assistant - Newcastle upon Tyne, United Kingdom - Savills

Savills

Verified Company

Newcastle upon Tyne, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Role Overview

We have an exciting opportunity for an experienced administrator to provide efficiency and support to the Architecture & Building Surveying (ABS) team in all aspects of their work.

This is an interesting and varied role on a permanent, full-time basis of 37.5 hours per week within a friendly team.

The ABS team is part of the Rural & Projects division of Savills, covering a large area of the UK.

The role is required to provide administrative assistance to fee earning colleagues and ensure the smooth-running of the team.

Some flexibility in terms of location of the role, ideally will be York based although Newcastle is also an option.

Key Responsibilities

Open, manage and close client instructions on Dynamics (Savills CRM system)
Update fee forecasts and assist with raising monthly invoices
Assist with financial reports (Aged Time, Expenses and Debtors)
Administrative tasks including typing, editing, compiling and proofreading documents, preparing minutes of meetings, diary management and appointment booking
Liaison with contractors and tenants requesting quotes for works, sending works orders and arranging access to properties with tenants
Coding and monitoring contractor invoices for prompt payment
Monitor property compliances
Travel and accommodation booking
Monitoring PPE equipment and ordering for colleagues

Key Skills

IT skills including Word and Excel
Good written, presentation and numerical skills are essential
Excellent communication skills both verbally and written
Able to work individually or as part of a team
Punctual, reliable and enthusiastic
Numerate and financially aware
Excellent attention to detail and organisational skills
Ability to multitask and prioritise
Proactive, flexible and adaptable approach to work
Experience will be an advantage however full training will be provided

Team Overview

The Rural division operates across a UK network of 37 offices and a number of estate offices from Inverness in the North to Truro in the South-West.

Our services cover; architecture, building consultancy, rural planning, estate management, forestry, professional consultancy (tax, valuation, expert witness), farms and estate sales and purchasing, food and farming, renewable energy, energy brokerage, mapping and strategic projects.

This role will assist colleagues based in Newcastle, Carlisle, York, Peterborough, Telford and Chester offices.

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team.

We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process.

If this is not adhered to, agency fees will not be paid.

Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.