Maddy Scott

Proactive and personable Executive Assistant with track record of providing private support to C-suite executives in fast-paced environments. Highly skilled in extensive client liaison, demonstrating exceptional planning, organisational, and detail-oriented capabilities. An energetic and flexible self-starter and team player, excelling in multitasking, prioritising workload, and ensuring high work accuracy. Proficient in managing executive calendars, facilitating seamless correspondence, and coordinating complex travel arrangements. Adept at handling confidential information with discretion and delivering outstanding administrative support to enhance the efficiency and effectiveness of executive teams.

University College London, The Wellcome Centre for Human Neuroimaging, UK, July 2017 – Present

 Executive Assistant and PA to Professor Karl John Friston, Scientific Director and Neuroscientist

 • Proficiently monitor and manage inboxes, promptly addressing urgent emails, ensuring efficient communication flow and being first point of contact for any queries.

 • Coordinate interviews and screen telephone calls, meticulously arranging all essential prerequisites for seamless interactions and demonstrating strong coordination and time management skills. 

• Skilfully handle international travel and hotel accommodations, optimising travel experiences. 

• Spearhead the organisation of seminars and international conferences where Professor Friston delivers lectures. 

• Assemble comprehensive travel packs, featuring crucial information such as flight schedules, conference particulars, and detailed directions to and from the hotel and conference venue. 

Finance and Office Administrator 

• Efficiently process daily invoices, expense claims, and various financial transactions, proficiently handling the completion of all purchase orders under £50,000. 

• Diligently maintain and update records of financial activities, utilising Excel spreadsheets, databases, and document scanning tools. 

• Skilfully manage departmental petty cash floats, facilitate payments for research volunteers, oversee access card system and provide valuable support to the Office Manager through specific and ad hoc project contributions. 

Film Victoria, Australia, February 2017 – June 2017 

Executive Assistant to Chief Finance Officer

 • Efficiently coordinated project and team meetings, ensuring smooth scheduling and providing secretarial and project support. 

• Professionally handled incoming general inquiries via telephone calls, accurately captured meeting minutes and prepared necessary documentation, delivery exceptional customer service and fostering effective communication. 

• Extensive calendar and diary management, booking travel, meetings and accommodation. 

Finance Support Officer 

• Proficiently created and oversaw new vendor and supplier accounts using Microsoft Dynamics NAV, skilfully handling the processing of invoices, expense claims and credit card statements reconciliations, ensuring precise financial record-keeping. 

• Meticulously compiled weekly cash requirement spreadsheets and investment requests, and monthly balance sheet reconciliations, contributing to financial accuracy and transparency. 

United Learning, UK, July 2013 – September 2016      

Executive Assistant to Estates Director 

• Expertly managed a three-million-pound finance budget spreadsheet, conducting regular data analysis, processing invoices, and maintaining payment logs, promptly addressing any overspending or financial issues with the Estates Director. 

• Carried out general administrative tasks including diary and inbox management. 

• Efficiently organised project and team meetings, ensuring adherence to tight deadlines and regularly reporting progress to the Estates board. 

• Skilfully handled travel and accommodation bookings, contributing to smooth travel logistics.

Project Lead 

• Skilfully developed a comprehensive project plan in collaboration with a legal team to ensure the accurate construction of legal documents, coordinating with HR, Finance, Marketing, IT and Legal teams to facilitate the successful transfer process of schools into academies. 

• Acted as the primary point of contact for the schools involved in the transfer, establishing strong working relationships with Head Teachers and senior colleagues and managing stakeholder correspondence.  

Department for Education, UK, July 2011 – June 2013

Executive Assistant to Deputy Director and Secretary of State’s Behaviour Expert 

• Professionally handled telephone communications and diligently monitored and managed the inboxes of the Deputy Director (DD) and the Secretary of State’s Behaviour Expert, promptly identifying and addressing urgent emails in their absence and ensuring a high standard of professionalism. 

• Efficiently planned and coordinated meetings as requested by the DD and Behaviour Expert, meticulously prepared meeting and briefing folders for senior officials and proficiently drafted submissions for ministers and senior leaders, contributing to informed decision-making by the team. 

• Expertly organised travel arrangements and managed diaries, optimising their global schedules and ensuring smooth logistical arrangements. 

• Demonstrated data management skills by setting up spreadsheets, extracting data, and conducting insightful analysis.

Mental Health First Aid Training – MHFA England, UK, 2023

Access to Medicine Diploma – Ascentis UK, 2021

Level 3 Combined Science GCSE in Biology, Chemistry, Physics – Edexcel, UK, 2020 

Human Brain Anatomy Course – King’s College, UK, 2019 

Level 2 NVQ in Business and Administration – NCFE, UK, 2011 

A Level National Diploma in Public Services – Pearson, UK, 2010