Thomas Nganu

A proactive and result-oriented accounting professional with more than 5 years’ experience in financial administration, accounting and process automation. Skilled in managing teams to achieve key objectives, meeting internal deadlines and driving high performance.  Expert in general ledger processes, reconciliation, internal controls and compliance with International Financial Reporting Standards.  Demonstrated ability to enhance operational efficiency, maintain financial compliance and implement process improvement across finance functions  Recognized for strong analytical skills, attention to detail and collaborative teamwork. Experience in tax compliance, including Value Added Tax (VAT) filing and other statutory obligations.  Passionate about continuous learning and committed to contributing to innovative financial process. Thrives in high pressure, deadline driven environments

Financial Administration Officer 01/2023 - to date INHOPE Amsterdam, Netherlands 

Tasks and Responsibilities 

 Accounts Payable (AP) management- supplier invoices, payments and reconciling AP transactions

  Accounts Receivable processes- review and process customer invoices and manage approvals

  Execute daily bank reconciliations with speed credit card transaction processing and reconciliations

  Conduct monthly financial reconciliations and prepare journal entries for closing procedures, ensuring accurate Profit & Loss and balance sheet reports 

 Budgeting and forecasting – prepare annual budgets, monthly cashflow forecasts and adjustments

  Maintain tax information for vendors and ensure accurate VAT filings on quarterly basis 

 Processing intra-community transactions declaration (ICP declaration) meeting all monthly deadlines

  Support projects- budget comparisons vs actual analysis, project reconciliations & reporting

  Keep track of timely cashflow of project transfers, allocations with necessary supporting documentation

  Contribute to new project proposals – examine budget details for all donor requirements

  Payroll administration – monthly payroll processing, payroll taxes submissions

  Fixed asset accounting- maintain fixed asset register, depreciation schedules and inventory

  Internal Control system coordination – audit support, compliance with policies and procedures

  Take ownership of process automation and participate in implementation of financial policies and procedures 

 Develop strong interpersonal relationships with internal and external stakeholders- vendors and customers Achievements - 

• Automated invoicing in Exact Online, reducing errors by 80% and enabling payment reminders and agung reports
•  Developed a monthly cashflow model for better projections and liquidity analysis 
• Created a financial tracker to compare budget performance with actual results - Led annual audit activities, ensuring timely submission of audit documentation 
•  Customized SharePoint to improve compliance with version control and standards

Researcher – Digital Transformation Program 10/2022 -06/2023 Amsterdam University of Applied Sciences Amsterdam, Netherlands 

Tasks and Responsibilities

  Updated and organized research information, developed and maintained internal documentation and procedures 

 Analyzed research data and presented insights to clients

  Recommended online collaboration tools and facilitated communication with client teams

  Participated in processes improvements for operational efficiency

 Achievements 

•  Led a 5-member team to upgrade a client’s SharePoint environment -
• Managed client requirements, reviewed system needs and identified necessary customization 
• Oversaw communication and information sharing, improving team efficiency

Financial Assistant 04/2017 - 09/2019 International Planned Parenthood Federation Nairobi, Kenya

 Tasks and Responsibilities

  Led in the implementation of NetSuite system and provided training to users on financial processes

  Managed vendor invoices, payments and bank reconciliation ensuring accurate financial reporting

  Processed customer invoices and monitored incoming payments for credit control

  Supported the preparation of monthly financial statements, assisting with internal and external audits

  Coordinated intercompany transactions and project finance activities, ensuring timely and accurate processing

  Took part in internal and external audits

  Prepared income schedule for submission  Supported forecasts on expenditures and updated contracts monitoring records

  Evaluated new project proposals in terms of project scope and activities

  Maintained vendor master data on contact information, payment terms and tax information 

Achievements 

•  Contributed to the successful implementation of the NetSuite ERP system within a three-month timeframe, overseeing data migration, system configuration, customization, and KPI tracking. 
•  Led user training sessions for NetSuite, effectively addressing inquiries and concerns, and driving change management initiatives. 
• Automated intercompany transactions, enhancing the reconciliation process and improving overall team workflow efficiency. 

Accounts Intern 06/2016 - 12/2016 National Hospital Insurance Fund Nairobi, Kenya 

Tasks and responsibilities 

 Processed insurance claims, customer invoices and investigated premiums and other transactions

  Onboarded and offboarded customers, maintained accounts receivable records

  Prepare and post journal entries with supporting documentation

  Supported in preparation of financial reports and analysis, improved claims and cheque processing by more than 50% 

 Assisted in the audit review of financial statements, validated data and conducted spot checks

Masters degree in Economics & Finance, University of Liverpool,UK

Undergraduate degree in Economics- University of Nairobi, Kenya

Study Abroad Program(USA) in Economics- Kalamazoo College, USA