Imaging Services Admin Team Lead - Harrogate, United Kingdom - Harrogate and District NHS Foundation Trust

Description

Job overview

This is a unique opportunity for someone to develop their administrative skills and gain an understanding of how the NHS work with Higher Education Institutions to develop professional education programmes.

The role is to provide a comprehensive administration service supporting the delivery of all Trust Pre-Registration Nursing & Midwifery student placement activity and quality assurance systems and support to the Practice Education Team.

Main duties of the job

1. To maintain high quality standards in the delivery and maintenance of educational data bases
2. Responsible for the co-ordination of information from Learning Environment Managers (LEM's) across the Trust and collating the information to form part of quality assurance reports.
3. Arrange Practice Assessor up-date sessions.
4. Arrange Learning Environment Manager (LEM) meetings.
5. Maintain a database tracking student placement activity and produces reports on activity.

For more information please see the job description attached

Working for our organisation

The Practice Education Team leads on the development, maintenance and monitoring of quality assured placements for pre-registration Nursing & Midwifery students undertaking training within the Trust.

This involves the support of Nursing & Midwifery students undertaking pre-registration professional training programmes with Universities across the Yorkshire and Humber and Teesside regions.

Detailed job description and main responsibilities

Provision of in-house and external training programmes

1. To maintain high quality standards in the delivery and maintenance of data base systems
2. Responsible for the co-ordination of information from Learning Environment Managers (LEM's) across the Trust and collating the information to form part of quality assurance reports.

Training Coordination

1. Arrange Practice Assessor up-date sessions.
2. Arrange Learning Environment Manager (LEM) meetings
3. Maintain a database tracking student placement activity and produces reports on activity.
4. Explores and secures training venues suitable for learning and training activity.
5. Provides trainers with training materials as required for courses.
6. Liaises with internal and external speakers to establish requirements and ensure the smooth running of events.
7. Monitors course attendance and acts accordingly using own initiative.
8. Maintains training records and learning activity using the Trust's learning management systems and the Practice Assessor Register electronic systems.
9. Provides regular quality assurance reports as required to support LEM and practice learning schedules
10. Provides advice and guidance to students on practical issues related to their placement, eg car parking, point of contact for induction.
11. Refers employees to the Clinical Lead for Practice Education / Practice Learning Facilitator for complex training requests.
12. Maintains budget spreadsheet with accurate recording of funding and expenditure.

Evaluation system

1. Maintain the evaluation system and process for PARE and ARC, recording evaluation information for the annual evaluation report.

Administrative Support

16. Arranges meetings and training activity on behalf of the Clinical Lead for Practice Education and PLF.

17. Takes and produces minutes at meetings.

18. Deals with queries, answering where appropriate or passing on to the appropriate person, via telephone, email or face to face.

Person specification

Qualifications and Training

Essential criteria

• 5 GCSEs or equivalent including mathematics and English
• NVQ level 3 in Business Administration or equivalent experience

Desirable criteria

• ECDL or appropriate word processing qualification

Knowledge

Essential criteria

• Knowledge of learning management systems

Desirable criteria

• Policies, practices and procedures e.g. NHS national policies, standards, requirements and directions that relate to measuring and improving the quality and safety of patient care
• Knowledge of HEI and HEE arrangements
• Knowledge of mentor register, LEMs and placement areas within a clinical setting
• Knowledge of PARE and ARC platform