Office Coordinator and Team Administrator - Victoria, United Kingdom - Carlton Recruitment

Carlton Recruitment
Carlton Recruitment
Verified Company
Victoria, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

3-month fixed term contract with possible extension
Our client is seeking to recruit an Office Coordinator to help with the day-to-day running of the company. In this role you will have to ensure the efficient running of the office. You will be delivering administrative support to the teams.


Key Responsibilities as an Office Coordinator and Team Administrator:

  • The first point of contact for all inquiries
  • Dealing with problems courteously and positively, solving them quickly
  • Develop strong relationships and join bimonthly working group meetings
  • Frequent contact with building management to ensure services are being provided when required
  • Support the organisations in the daytoday running of the communal parts of the office
  • Booking of the event space, dealing with requests for assistance
  • Retaining required levels of photocopier paper, stationery and office supplies
  • Oversee the provision of cleaning to the kitchen areas and meeting rooms
  • Responsible for maintaining required levels of tea, coffee and milk etc in the kitchen
  • Handle the postal and delivery services in an efficient and timely manner
  • Guarantee the staff are fully briefed on all events, building notices
  • Good working knowledge of all facilities the office has to offer
  • Certifying the tech in all meeting rooms and meeting space are well maintained and tested
  • Arranging coffee meet ups, sending quarterly wellbeing survey, overseeing and processing DPO invoicing
  • Booking travel and supporting with internal and external meetings
  • Delivering admin support for online and hybrid meetings & training (Zoom/Teams)
  • Assisting with internal event planning including ordering catering and event set up

Key Requirements:
Essential skills

  • Very organised with the ability to manage competing priorities
  • A great communicator
  • Experience in a similar role
  • Adaptable and versatile individual with a helpful, friendly and informal style
  • Problem Solving skills
  • Positive and flexible someone who enjoys being part of a busy team
  • Be tech savvy and have a good working knowledge of Zoom/Teams
  • Attention to detail and ability to problemsolve effectively
  • Passion for high standards of customer service
Desirable skills

  • Can build relationships
  • Experience of a CRM is helpful
  • Experience of office and facilities management
  • Working knowledge of all people within the building; undertake training
  • First Aid and Fire
Marshall, or willingness to learn


Work Requirements:

  • Ability to work occasional evenings to assist with at EQ events
  • A work visa must be held
  • Ability to work in the office for at least three days per week
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