Head of Support Services - Solihull, United Kingdom - Concept Resources

Concept Resources

Verified Company

Solihull, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Shift Pattern: 8-hour shifts. Tuesdays, Wednesdays and Fridays

Equivalent of £28k Pro Rata

Job Purpose:

The purpose of the role is to firstly support the day to day running of the facilities office, dealing with HR related duties, administration tasks and ensuring all legal documents are compliant.

Secondly to support the Company Directors, offering administration support and if needed, completing a diverse range of tasks to aid the company's needs.

Key Duties and Responsibilities:

Being a first point of reference for a range of queries/tasks, prioritising this workload and delegating if necessary

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HR-related duties:

Booking training courses
Chasing for missing training agreements and qualification certs
Issuing offers and preparing for new starters
Processing new starters
Processing leavers
Posting jobs and handling recruitment before utilising agencies
Chasing up DBS Certificates and Right to Work/Visa/|D card information
Arrange Probation Review and Disciplinary meetings, and associated paperwork
Reporting to our official HR officer at a 3rd party company
Manage Government online Apprenticeship Account

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Banking admin tasks:

Maintain Payroll spreadsheets for clients
Checking pay slips

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General Admin duties:

Ordering stationery and supplies
Assisting with HAHP website admin and ordering
Organising Away Days and other events, booking train tickets etc
Monitoring Info Inboxes
Completing Tender and PQQ documents
Collating and issuing Actions Points for Internal Board Meetings
Arranging and participating in external audits
Facilitating internal audits

Person Specification:

Previous experience in a similar Admin or HR role within a Facilities company (Essential)
IT literate, able to use a diverse range of platforms.
Able to prioritise tasks and organise workload (Essential)
Able to keep a 'cool head' during busy periods
Ability to work as part of a team good communication is key as you will be working alongside another Head of Support Services
Attention to detail and strong admin skills.
Proactive approach, able to work of own initiative
Good level of education.