Future Arts Centres seeks Executive Support, Newcastle upon Tyne - United Kingdom - Disability Arts
Description
Remuneration: £25,000 for 0.4 FTE/16 hours per week (£10,000 per annum)
Description
Job Purpose
The Executive Support is a new role to support the administrative functions and provide executive support for the Directors of the organisation.
Duties & responsibilities
Administration:
• Provide comprehensive executive support to the Directors, including diary management, travel arrangements, and meeting coordination.
• Organise meetings, including setting agendas, taking minutes, and following up on action points.
• Maintain efficient electronic filing and document management systems, including registration of new members.
• Prepare and edit reports, presentations, and other documents to support Future Arts Centres activities.
Programme delivery:
• Assist in the coordination, administration and event delivery of Future Arts Centres events, in person and online, such as national members meetings, board meetings, and online workshops.
Other:
• Undertake any other duties as requested by the senior management team, in line with the role's scope and capabilities.
Person Specification
An understanding and commitment to the FAC principles. (See the 'About Us' page on our website).
Proven skills and demonstrable office experience in the following areas:
• Excellent organisational skills with the ability to prioritise and meet deadlines
• Taking meeting notes and minutes
• Confident using Microsoft Office (Outlook, Word, Excel & Powerpoint) and Dropbox
• Meticulous attention to detail
• Strong verbal and written communication skills
Location
Future Arts Centres is a UK-wide network, with members and activity taking place across the UK and online.
This role will be based in Newcastle – in an office or co-working space in central or east Newcastle, to be agreed.
Monthly team meetings take place in Leeds or London. Travel to other UK-based meetings will occasionally be required. All travel expenses will be covered in line with our travel policy.
Hours
16 hours per week, which can be worked over 2 or 3 days. We expect these days will be fixed, but at times and days to suit the employee.
The employee will be required to attend some Future Arts Centres meetings in person or online; a list of upcoming dates and times can be provided.
How to apply
If you would like to apply for the job, please send us your CV together with a letter of no more than two pages outlining why you are interested in the role and how your skills and experience would help you to undertake the duties outlined in the job description .
Please ensure your CV includes two referees, one of which should be your current or most recent employer.
Access Requirements
If you have any access requirements, in terms of submitting an application or attending an interview on Zoom, please let us know. We aim to meet everyone's access requirements.
Applications can be submitted in alternative formats – video or audio files should be no longer than five minutes.
The deadline for applications is 10am on Tuesday 7 May 2024.
We will acknowledge safe receipt of your application by email.
We will be in touch with people selected for interview by Monday 13 May 2024. If we haven't been in touch by this date, it is likely that you have not been selected for interview. Please note that we don't contact unsuccessful applicants until the recruitment process is complete and have appointed a candidate.
Interviews will be held via Zoom on Tuesday 21 May 2024 – please let us know when you send your application if you would not be able to attend an interview on this date.
Unsuccessful applicants will be notified by Tuesday 28 May 2024.
Our ideal start date would be w/c 1 July 2024, but this can be flexed to suit the candidate.
Selection Process
Shortlisting:
Once the application deadline has passed, all applications will be read by the Administrative Director and a long list read by the Co-Directors. Applications will be considered alongside the person specification, with those that demonstrate the best fit in terms of skills, experience and motivations for applying selected for interview.
Interviews:
Interviews will be held on Tuesday 21 May 2024 on Zoom, unless other arrangements are required to meet your access requirements. You will be given details in advance, which may include a short task followed by an interview lasting 30-40 minutes.
All candidates will be asked the same set of questions. We will share information on the topics and areas of these questions in advance. You will be given the opportunity to ask questions during the interview, although please don't feel that you have to. The purpose of the interview is for us to get to know you, and vice versa so we always see it as a two-way process – it is an opportunity for you to decide whether this is the right role for you as well as for us to see whether you would be a good fit for the job.
Informing you of our decision:
We will let candidates know the outcome of the process by email as soon after the interview as possible and by Tuesday 28 May 2024 at the latest.