Administrator - Accounts Receivable - Chippenham, United Kingdom - Holman

Holman

Verified Company

Chippenham, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people.

Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better.

To be better, we have to do better, and to do better we must know better. That's why we are listening, open to learning new things - about ourselves and each other.

We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported.

It's The Holman Way.

At Holman, your total compensation goes beyond your paycheck.

To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement.

Below is a brief overview of these programs:
Health Insurance

Dental Insurance

Life and Disability Insurance

Flexible Spending and Health Savings Accounts

Employee Assistance Program

401(k) with Employer Match

Paid Time Off

Tuition Reimbursement

Exclusive pricing and concierge sales support on new and used vehicles

Position Title (Job Code): Accounts Receivable Administrator

Grade Level:

FLSA Status (Applicable Exemption):

Principal Work Location:
Chippenham, UK

Department:
Finance

Reports to (Title): Accounts Receivable Team Leader

Number/Type of Employees Supervised:
None

Principal Purpose of Position:

Manage client accounts on Leasewave system for all billing and collection areas
Manage bespoke billing invoice generation and corresponding billing reports
Facilitate client specified billing report changes
Submit monthly and daily postal invoices
Ad Hoc invoicing for commissions, insurers, and clients
Query resolution through credits or charges given to client as required
Manage client vendor portals to ensure they have updated and accurate information recorded
General maintenance and updating of all aspects of the Sales Ledger
Update and maintain sales ledger database and filing system
Work to departmental and companywide KPIs
Establish contact with new clients and record accounts contacts
Continual maintenance on Aged Debtor listing (ADL) with notes updated in Leasewave system
Ensure timely collection of payments
Compilation of official debt report exceeding 90 days provided to management
Preparation and sending of Monthly Direct Debit file after agreeing balances
Process vehicle disposal proceeds
Perform all other duties and special projects as assigned
Ad hoc tasks as required by the company

KNOW-HOW

Know-How includes every kind of relevant knowledge, skill, and experience, however acquired, needed for acceptable performance in a job or role

Know-How has three dimensions:
Practical/Technical Knowledge, Planning, Organizing and Managerial Knowledge; and Communicating & Influencing Skills. In the space below, please list the minimum requirements within each of the categories.

Education and/or Training:

GCSE

Relevant Work Experience:

Demonstrable experience in a busy credit control environment
Able to use Excel to an intermediate level.

Proven skill in the following Excel skills as a minimum:
VLOOKUPs; filtering; sorting; PivotTable; formulas

Planning/Organizing/Managerial Knowledge:

(Ranges from task-focused to integrating related functions, to broadly strategic integration)

Excellent administration skills
Ability to multi task with consistency and accuracy

Communicating & Influencing Skills:

(Does the job require communication, reasoning with others, or changing behaviors?)

Assertive, confident and positive communication style
Excellent questioning and listening skills with an ability to assimilate accurate information
Consistently professional telephone manner when dealing with internal and external calls
Able to instantly build and maintain rapport with a range of people

Holman is a global automotive leader that serves both commercial and consumer clients The Holman Way by always doing the right thing for our people, our customers, and the community since 1924.

The Holman story began nearly a century ago as a single Ford dealership in New Jersey.

Today, Holman, headquartered in Mount Laurel, New Jersey, is one of the largest family-owned automotive service organizations in North America with more than 6,500 employees across North America, the UK, and Germany.

Holman delivers a unique range of automotive-centric services including industry-leading fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.

Guided by its deeply rooted core values and princ