Executive Assistant - United Kingdom - John Crane

Description

About Us -

Founded in 1917, John Crane is a global leader in the design, manufacturing, and engineering of mission critical flow control solutions for increased efficiency, emission reductions and energy transformation. Our products include mechanical seals and systems, couplings, bearings, filtration systems and predictive digital monitoring technologies. John Crane customer service is accessed through a global network of more than 200 global sites in over 50 countries employing more than 6,000 employees worldwide. We partner with our customers and help them meet the latest environmental standards and keep their operations safe and controlled.

John Crane is part of Smiths Group , For over 170 years, Smiths has been improving our world through smarter engineering. Our technology benefits millions of people every day – making travel safer, supporting sustainable energy transition, efficiently heating, cooling our homes, and helping our world stay connected.

Now let's hear it directly from the creators – About | John Crane

Connect with us on LinkedIn: John Crane: LinkedIn

Job Description

At our office in Slough, we're seeking a proactive and experienced Executive Assistant to provide comprehensive support to two Vice Presidents within our organisation.

As an Executive Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our VP's offices. You will be responsible for managing their busy schedules, coordinating meetings and appointments, and handling a wide range of administrative tasks with accuracy and attention to detail. This is a dynamic and fast-paced role that requires excellent organisational skills and the ability to work independently in a hybrid working environment.

The role offers hybrid office & home working. 3 days in, 2 days at home.

Duties & Responsibilities (not limited to)

• Proactively manage complex calendars and schedules for two Vice Presidents, including arranging meetings, appointments, and conference calls.
• Handle extensive inbox management, prioritising and highlighting emails.
• Coordinate detailed travel arrangements, including booking flights, hotels, transportation, and visas, while optimising for cost efficiency and traveller preferences.
• Prepare and submit expense reports in a timely manner, ensuring compliance with company policies and procedures.
• Assist with the preparation of reports, presentations, and other documents, maintaining a high level of accuracy and professionalism.
• Act as a point of contact and liaison between the VP's office and internal/external stakeholders, demonstrating professionalism and discretion in all interactions.
• Maintain confidentiality and handle sensitive information with the utmost discretion and integrity.
• Handle high level office calls and visitors.

The Individual

• Ideally at least 3 years' experience in a similar role, , supporting senior executives in a fast-paced environment.
• High level of accuracy and attention to detail, with a commitment to delivering high-quality work.
• Strong communication skills, both written and verbal.
• Ability to interact professionally with individuals at all levels of the organisation.
• Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines effectively.
• Ability to work independently and take initiative, while also collaborating effectively as part of a team.

Diversity & Inclusion

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will John Crane, Smiths Group nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career's website ( Careers – John Crane ) or LinkedIn.