Personal Assistant - Reading, United Kingdom - Blue Arrow

Description

• Keep electronic diary up to date and ensure School Office is aware of all expected visitors
• Add all key events and meetings from the School calendar to the Head's calendar
• Organise any meetings as requested by the Head
• Confirm external diary appointments the day before expected visit
• Prepare supporting paperwork/files ahead of meetings and interviews as required
• Field telephone calls and manage post on behalf of the Head
• Meet weekly with the Head to review the week and confirm diary for following week
• Book rooms, catering and IT for meetings and events
• Take minutes at SLT meetings, SENDA meeting, key parent meetings and other important meetings as required
• Take notes from staff briefings on Friday and circulate to all staff before the weekend
• Draft correspondence for the Head as required
• Oversee Conference Room bookings and ensure priority is given to the Head where necessary
• Proofread key correspondence sent out for the school as required
• Support the Head as sensitive situations arise, always maintaining a high level of confidentiality

• Proofread the Head's reports
• Support preparation of Head's Report to Governors
• Maintain roster of professional development records for teaching staff and arrange meetings with Head as appropriate
• Collate updates to School Development Plan and other management plans
• Co-ordinate School Council meetings, taking minutes and circulating feedback as required
• Liaise with appropriate staff to complete Head's references as required
• Support Bursary Awards Committee - prepare profiles, reports and award letters.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.