Receptionist - Sutton-in-Ashfield, United Kingdom - Swiftool Precision Engineering

Description

Receptionist / Visitor Experience Co-Ordinator

Company:

We are a family owned Midlands based engineering manufacturing specialist supplying high integrity machined parts, assemblies and fabrications to the nuclear, defence, aerospace and energy sectors.

It is important we continue to grow our business whilst retaining the family feel, living the Company values and developing our people ready for tomorrow's challenges. In order to do this successfully each and every member of the SPE work family must know, understand and be accountable for their part to play towards the collective success of the business.

Investing in the latest technologies whist developing and rewarding our teams will enable us to continue our 40 year heritage as part of the UK's critical supply chain. Everything SPE does either contributes directly to the defence of the British Isles, the energy markets of the world or the way we travel. Quality without compromise is the underpinning mantra of how we do business.

Main Duties & Responsibilities:

Greet external visitors with a helpful and positive attitude

· Answer and respond to incoming phone calls and emails promptly & distribute correspondence when required.

· Communicate with external visitors and contractors ahead of time, providing arrival information as necessary.

· Help to maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs

· Book and prepare meeting rooms, gathering documents and attending to logistics

· Update employees with company notices, news and events through the use of digital and paper noticeboards and quarterly newsletter.

· Format information for internal and external communications; emails, presentations and reports.

· Plan and co-ordinate company events such as Christmas parties and CSR activities.

· Make travel and accommodate arrangements

· Manage executives' calendars and set up meetings

· Managing information flow in a timely and accurate manner

· Other additional and/or alternative duties as assigned from time to time, including supporting other departments and Executives as required.

· Adhere to health and safety responsibilities at all times.

· Comply with policies and procedures.