Office Experience Lead - London, United Kingdom - DEPT®

DEPT®

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Office Experience Lead

WHO ARE WE?

The bigger picture
:

DEPT is a pioneering technology and marketing services company that creates integrated end-to-end digital experiences for brands such as Google, TikTok, eBay, ASOS, Zoopla, Twitch, Patagonia and many, many more.

Our team of 4,000+ digital specialists across 30+ locations on five continents deliver pioneering work on a global scale with a boutique culture.

We live and breathe our _'big enough to cope, small enough to care'_ ethos, providing an inclusive, supportive and an exciting place to accelerate your career.

This role sits in our new London Office which currently houses three different DEPT entities / businesses.

JOB PURPOSE:

DEPT UK are currently in an exciting phase with three agencies coming together as one We have recently moved into a new office in Old Street and we are looking for an Office Experience Lead to work with all three business entities to provide an inclusive, positive, efficient and exciting place to work.

With the support of the Office Manager, The Office Experience Lead will ensure the management, safety and security of the London office as well as improving and implementing operational processes.

The Office Experience Lead will also be hands on with concepting, managing and executing the events calendar and for the London office including socials, external training, etc.

Due to the nature of the role, we are expecting this person to be in the office 4 days per week.

KEY RESPONSIBILITIES:

London Office Management

Help unify the London businesses operationally under one DEPT brand
Line manage and develop the Front of House/Office Manager
Manage relationships, contracts and price negotiations with vendors, service providers, and building managers
Ensure accurate and uptodate records of all officerelated contracts, supplier details, reports, certificates, and other documents necessary to record and/or archive
Manage annual budget, scheduling expenditures, analysing variances, and initiating corrective actions
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement, and requesting feedback from stakeholders
Identify inefficiencies and potential costsavings
Coordinate with the IT department on all office equipment purchases
Design, implement and regularly review office and health & safety policies by establishing standards and procedures, and ensuring they are observed
Maintain a safe and secure working environment for staff, clients and visitors
Liaise with both UK and Global locations to ensure alignment and consistency of all officerelated operations and activities
Regularly review and implement ongoing sustainable practices across the London office in line with DEPT's BCorp certification
Support front of house where required

London Office Culture & Community Building

Help unify the London businesses events & culture under one DEPT brand
Work closely with the UK P&C and Marketing teams to develop an engagement strategy and calendar
Work closely with both UK and global teams to drive consistency across internal communications
Organise London events and engagement activations, from conception execution including:
Identifying requirements and expectations for each activity
Brainstorming and implementing concepts and themes
Managing activity budgets
Organising suppliers, caterers, staff, and entertainment
Coordinating all logístical elements of the activity from start to finish
Anticipating attendee needs and making preparations against potential risks
Developing postactivity reports on effectiveness and key learns
Help organise the UK DE&I calendar, including: Organising guest speakers, Managing budgets, Coordinating all logístical elements, etc.

SKILLS AND PREVIOUS EXPERIENCE:

Relevant experience as an Office Manager / Lead, ideally within a similar agency
Highly computerliterate with advanced Microsoft Office & Google Drive
Experiencing organising and managing social and business events
Excellent verbal and written communication skills as well as organisational and multitasking skills within a fast paced environment
Ability to take care of highly confidential information
Interest and experience in providing an inclusive and positive working environment
Serviceoriented and great interpersonal skills
Flexible with the ability to adapt to changes in work priorities

WE OFFER:

Healthcare with Vitality or Medicash
26 days' holiday exclusive of bank holidays
Mental health support
Company pension scheme with The People's Pension
Enhanced family friendly policies
A flexible, hybrid working policy
Ride to work scheme
Possibilities to do what you do best and to develop your skills further with training, development and certifications
Buddy Program: You will be paired with a 'Buddy' to help you through your first weeks' at DEPT
Annual trip to the