Digital Services Contractor Coordinator - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trust
Nottingham University Hospitals NHS Trust
Verified Company
Nottingham, United Kingdom

5 days ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Freelance
Description
Band 4 / 5


Main area

  • Administrative and Clerical
-
Grade

  • Band 4 / 5
-
Contract

  • Fixed term: 12 months (secondment for internal staff)
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Hours

  • Full time hours per week (Mon-Fri)
-
Job ref

Site

  • NUH, City Campus
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Town

  • Nottingham
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Salary
- £27,055 - £32,934 per annum
-
Salary period

  • Yearly
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Closing

  • 22/03/2023 23:59Job overview
The Contractor Coordinator will work within the Digital Service Strategy and Finance Team.

We are looking for an enthusiastic, proactive and self-motivated individual with strong administration and organisational skills who can support the delivery of services relating to Capital Projects new builds and redesign, Contractor Management, Environmental Controls and Departmental H&S.


The post holder will be a key member of a small specialist team who are responsible for administration of supplier performance relating to on-site activities.

You will also support the Contractor Control Team in the performance of other suppliers who may not have an onsite presence.

Main duties of the job


Main duties of the job in addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.


The post holder will support day to day activities of 3rd party suppliers and contractors ensuring they work in accordance to legislation and Trust Policies and Procedures.

You will be expected to maintain risk assessments and method statements and ensure contractors adhere to these requirements, giving assurance to the Divisional Management Team.


The post holder will predominantly be based at the City Hospital campus, but will be required to travel between all NUH sites in Nottingham and on occasion travel off site to other Health Service Organisations and external Suppliers.


In undertaking this role, the employee will be expected to conduct themselves professionally and courteously at all times, consistent with and actively supporting the Trust values which are listed below.


You will need to be able to demonstrate a clear understanding of confidentiality issues and be proficient in the use of all Microsoft Office products especially in Word and Excel as well as developing a detail understanding of other systems used within the Trust.

Working for our organisation


The role will be based be at the City Hospital Campus, however, the post holder will be expected to work across all the 3 main sites making up NUH.

On occasion you may be expected to travel to other NHS organisations or Supplier premises.

Digital Services provides services at the City Hospital Campus, Queen's Medical Centre Campus and Ropewalk.

It comprises a multi-disciplinary team of professional staff providing a wide range of services in computing both technical and non-technical, business management and telecommunications.


The post holder will be joining the Digital Services department, Strategy and Finance team the role is to cover 37.5 hours per week, Monday to Friday.

Detailed job description and main responsibilities


The post holder will be a key member of a small specialist team who are responsible for administration of supplier performance relating to on-site activities.

You will also support the Contractor Control Team in the performance of other suppliers who may not have an onsite presence.


The post holder will support general Health and Safety activities throughout the whole of Digital Services to ensure legal requirements are maintained.

You will support the investigation of incidents and near misses for the service and in accordance to Trust Policies and Procedures using Trust tools to report serious events.


The post holder will take part in the Digital Services Health and Safety Committee to ensure the appropriate governance is maintained.

You will also support all activities associated other Trust led committees, such as, Health and Safety Committee, Fire Technical Assurance Group, Asbestos Technical Assurance Group, Digital Services as well as Estates and Facilities performance meetings as and when required.

Person specification

Training and Qualifications

Essential criteria

  • Degree level education or equivalent experience gained through work in a similar / administration role.
  • Secretarial / Administrative qualification to RSA III or equivalent
Desirable criteria

  • Qualification in Microsoft Office including Word, Outlook and Excel
  • Practical knowledge of ISO9001:2008 and ITIL standards.
  • IOSH Accreditation.
Communication & Relationship Skills

Essential criteria

  • Excellent communication skills, both oral and written, with the skills to communicate with a wide range of different professional groups
  • Ability to interpret and communicate complex information.
  • Ability to manage differing and sometimes conflicting demands for time and resources
Analytical and Judgement Skills

Essential criteria

  • Ability to make decisions autonomously and know when to i
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