Junior PA/Office Manager - London, United Kingdom - Voscap

Description

Junior PA/Office Manager

We are recruiting for a PA/Office Manager role to support our Managing Director & Director and to oversee the smooth running of the business.

We are a small (but growing) business of 16 employees in the insolvency industry, based in Mayfair.

This is a hybrid role with Monday working from home to align with directors' diaries. Tuesday-Friday in the office 9AM-5PM. This role is paying 30 to 40k (DOE) with 24 days holiday plus bank holidays, and a discretionary bonus.

Who You Are

A minimum second jobber who is switched-on, personable and an excellent team player with a good sense of humour

Proven experience within office administration and management

PA or Team Secretary skills

Proficient in MS Office

Discretion and confidentiality in handling sensitive information

Attention to detail, problem-solving skills and muck-in attitude required

Experience in producing budget reports preferred/training can be provided

Typical duties will include

Manage the diaries of the Managing Director and Director, learning their patterns of meetings so that you are able to defend their diaries and make decisions on priorities

Provide general office support as needed, dealing with suppliers, IT support, replenishing stock and liaising with the building managers to book meeting rooms, new starter/leaver set up

Assist in scheduling and organising meetings, including preparing meeting materials

Organise staff events and facilitate bookings for company socials and training

Book external meetings with clients and stakeholders

Help in planning and organising occasional travel arrangements, including flights, train tickets, accommodations, and itineraries.

Assist with insolvency casework and learn IPS system to aid Directors with reporting (training will be provided)

Assisting HR/Payroll

Marketing /Linkedin / Website/ Other Social Media

Organise PR Events

Ad-hoc projects such as finding new IT supplier