Team Assistant - Cowes, United Kingdom - The Ellen MacArthur Foundation

Description

Job Posted: 9 April 2024


Contract Term:
Permanent


Location:
Cowes, Isle of Wight


Contract Type:
Full time


Salary:
circa £23,500 per annum depending on experience


Industries:
Administration
Charity / Voluntary
General Office***
Closing Date: 19th April 2024


Job Start Date:

ASAP

Team Assistant

Full Time

Cowes, Isle of Wight
Our Team Assistants provide essential coordination and support to our various teams across the Foundation.

These roles are pivotal to the success of our teams and are all based in our busy office in Cowes.

You will support our senior managers with their day-to-day admin needs as well as liaising with our internal and external stakeholders and being a key contact in supporting our workshops and events.

Reporting to the relevant Team Lead you will:

• Process expenses.
• Manage diaries.
• Schedule travel & accommodation.
• Manage and maintain an accurate record of key contacts and their latest interactions with the team using our client management system.
• Liaise with the team to handle a variety of enquiries that come to group mailboxes.
• Liaise across other teams in the Foundation and external stakeholders to manage administration for contracts and invoicing and track outstanding payments.
• General ad hoc administration e.g. scheduling, responding to speaker requests etc.
• Supporting workshop preparation and liaising with our Events team.
• Arrange team events and meetings.

Your profile:

• Strong organisational skills.
• At least two years' experience in an administrative capacity in an NGO, business or government institution.
• Excellent written and spoken English.
• Good working knowledge of Google Suite (Google Docs, Sheets, etc) and Microsoft Office.
• Interest in the circular economy would be a distinct advantage.
• Strong attention to detail with good time management.
• The ability to work autonomously.
• The ability to learn new IT systems and processes quickly.

Please note that we are unable to sponsor a Skilled Worker Visa for this role, as it does not meet the current minimum stipulated salary level.

All applicants must have an existing right to work in the UK.


Desired starting date:

ASAP

Closing date: 19th April 2024

Salary range:
circa £23,500 per annum depending on experience.

Benefits package:

generous holiday allowance (25 days plus UK bank holidays and discretionary extra days leave) generous parental leave; enhanced pension options/private health scheme after 6 months; wellbeing programme.

Location:
Based in our Cowes, Isle of Wight office


Application process:

• Initial zoom meeting with our Talent team to start the process (we will send you the outline of the interview so you know what to expect).
• A workrelated assignment to complete at home or as part of the interview process so we know you will be comfortable with the type of work you would do here.
• For more senior roles we will conduct a presentation interview too.

What we do
The Ellen MacArthur Foundation develops and promotes the idea of a circular economy. We work with, and inspire, business, academia, policymakers, and institutions to mobilise systems solutions at scale, globally. Our mission is to accelerate the transition to a circular economy.

Our vision is a new economic system that delivers better outcomes for people and the environment.

Business models, products, and materials are designed to increase use and reuse, replicating the balance of the natural world, where nothing becomes waste, and everything has value.

A circular economy, increasingly built on renewable energy and materials, is distributed, diverse, and inclusive.


Our commitment to you
If you would like further information on our diversity and inclusion policy or any further