Team Assistant - London, United Kingdom - Owen Reed

Description

The RoleYou will be expected to provide high quality, comprehensive administrative support to lawyers andPAs within the Dispute Resolution practice.

You will contribute to the practice, and, ultimately, thefirm's success by proactively getting to grips with working processes, anticipating the needs ofthose requiring support by providing dedicated, hands-on assistance, and facilitating flexible andefficient administrative support.

• Work to ensure individual support needs for all members of the practice are understoodand met.
• Provide dedicated assistance to an allocation of lawyers, making sure that their individualneeds and requirements are met.
• Use effective processes to ensure that all tasks are completed efficiently and within therequired timescales.
• Use initiative to take responsibility for essential administrative tasks that will assist thewider practice, for example, coordinating expense payments, archiving, arrangingphotocopying, scanning and maintaining departmental documents, liaising with variousbusiness services departments and support teams, as necessary.
• Be highly proficient operating all functions of the printers, including clearing jams,replenishing paper, and re placing the toner.
• Assist other members of the team (including PAs, Paralegals, Operations, and the DisputeResolution Business Development ('BD') team) as required.

• Deal with incoming and outgoing post, checking desks for post when allocation is out ofthe office/working remotely.
• Establish and maintain effective and accurate filing systems.
• Liaise with the Records Management/General Office ('GO') department to send off andrecall archived filing.
• Replenish the stationery cupboards as needed and ensure that all stationery requirementsare met, liaising with our Stores team as necessary.
• Liaise with GO to arrange couriers as and when they are required.
• Liaise with the GO, Facilities and Maintenance departments to progress issues that mayarise with regards to the maintenance of the office as necessary.
• Diary management, organising of meetings and travel arrangements.
• Perform general ad-hoc administration duties including conflict checks and file opening asrequired and assisting to support departmental BD activities, including maintenance of theBD diary and updating Interaction contacts.

• Strong attention to detail.
• A good level of knowledge of MS Office applications (Word, Outlook, Excel, PowerPoint).
• Interpersonal skills that will allow for the development of strong working relationshipsacross the practice and wider firm.
• Confidence to proactively problem solve and seek assistance should issues arise.
• Enjoys working as part of the PA team, working to build relationships within the PA teamand offering assistance to help cover busy periods and absences.
• Ability to work in a fast-paced team environment while maintaining a high level ofperformance.
• Ability to organise and prioritise workload effectively whilst handling multiple deadlines.
• A continued focus on excellent client service.
• Ability to take ownership of processes and to use own initiative to progress tasks with littlesupervision.
• Be a proactive highly motivated, self- starter who has a can-do attitude.
• Keen interest in working in a legal environment