Temporary Facilities Assistant - London, United Kingdom - Alexander Mae

Alexander Mae
Alexander Mae
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

The Company:


Our client is an award-winning, full service, commercial law firm and they are rapidly developing a national reputation for its innovative approach to delivering legal services.

They operate in the financial services, leisure, retail & consumer goods, technology & media, renewables, housing and public sectors. Their specialisms are real estate, banking and finance, commercial, corporate, employment, dispute resolution and litigation.


The Job:

On behalf of our client we are seeking a Temporary Facilities Assistant on a 3 month temporary basis. This is 100% office based.

Joining their facilities team your responsibilities will include:

  • Office support
  • Ensure all service areas are kept clean, tidy and well stocked. Ordering and replenishment of stationery as required.
  • Replacement of toners for printers and scanners for all floors and ensure paper levels are kept replenished.
  • Receive and distribute faxes.
  • Undertake regular health, safety and security audits.
  • Support the Finance team with the retrieval of printed cheques from the cheque machine and delivery to the appropriate Fee Earner as required.
  • Support office moves, fit outs and equipment relocations (occasional out of hours work may be required).
  • Dealing with physical tasks such as collecting and moving files/boxes.
  • Maintain security arrangements around the office including regular key audits.
  • Open and distribute the incoming post and DX deliveries to relevant recipients. To include both hard copy and digital scanning as required.
  • Process incoming and outgoing recorded and special deliveries ensuring there is an audit trail to be able to track their whereabouts should it be needed.
  • Collect and deliver courier deliveries from the specified area. Record, deliver and obtain a signature as required.
  • Prepare for collection and receive incoming courier deliveries including liaison with courier operatives. Record, deliver and obtain proof of collection/delivery as required.
  • Undertake hand deliveries out of the office as required.
  • Undertake all aspects of reprographics support including photocopying, printing, scanning, laminating and binding. Including assisting with the production/copying of Court bundles and marketing materials.
  • Liaise with storage providers for arranging the safe storage and retrieval of all client files and archived documents using the appropriate software packages.
  • Create new deeds packets and entering all details onto the Archives system.
  • Maintain accurate records of all archived documents.
  • Assist with file destruction in accordance with the Firms' procedures and policies.
  • Assist with the moving of archive boxes, preparing files for collection and liaising with the storage provider ensuring a full audit trail is left when archiving to allow future file recalls with ease.

The Person:

For this role, our client is looking for someone who has:

  • General office administration skills ideally in a Facilities related environment.
  • Archiving experience ideally within a Law firm or similar business.
  • Ability to work to strict time deadlines, good time keeping and punctuality.
  • Accuracy and attention to detail.
  • Selfmotivated and able to organise and prioritise own work and manage conflicting deadlines.
  • Flexible approach with capacity to take on a variety of tasks working across all aspects of Facilities.
  • Manual handling skills to be able to lift heavy loads (up to 20 Kg).
  • Ability to maintain confidentiality at all times.
  • Common sense approach to problem solving.
  • Strong IT skills with knowledge of Outlook, Word and Excel is essential.
  • Health & Safety and risk assessment experience desirable.

The Hours:

Monday to Friday 9.30am - 5.30pm


The Location:

London, EC7V (St Pauls Tube Station (100% office based)


The Salary:

£13.74 per hour


INDLS

Job Types:
Full-time, Temporary contract

Contract length: 3 months


Pay:
£13.74 per hour


Benefits:


  • Company pension

Schedule:

  • Monday to Friday

Work Location:
In person
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