Higher Clerical Assistant - Barry, United Kingdom - Vale of Glamorgan Council

Vale of Glamorgan Council

Verified Company

Barry, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About us

Adult social services in the Vale of Glamorgan put our staff and our citizens at the centre of everything we do.

We work in a strength-based way to support our citizens to live their best life, by being accessible, responsive, and innovative, and support our staff with flexible hours and a mix of office and home-based working.

The Vale Learning Disability Team is a multi-disciplinary team supporting adults 18+ with a diagnosed Learning Disability who may need care & support to meet their eligible care and support needs and achieve their own personal outcomes.

We have a vacancy for a part time Higher Clerical Assistant to provide administration support within the Learning Disabilities Team

The role will include:
- carrying out a range of administration and database duties
- providing day-to-day support to the team
- helping to contribute towards the delivery of high-quality service to colleagues and customers
- dealing with tasks in a proactive and customer focused manner
- ensuring that work is completed in line with the relevant Policy and practice
- adhering to the Council's Equal Opportunities Policy
- complying with responsibilities under GDPR and related guidance.

You will receive excellent support and have access to a range of training opportunities to support you in your role.

About the role

Pay Details:
Grade 3, SCP 4, £21,189 per annum pro rata

Hours of Work /
Working Pattern: 18.5 hours per week, Wed pm to Friday

Main Place of Work:
Learning Disabilities Team, Hen Goleg Resource Centre

Temporary Reason:
Permanent, Part Time post

Description:

Undertake reception duties receiving telephone calls and receiving visitors when required.
Provide administrative support to the Learning Disability Team as agreed by Practitioner Managers and Team Manager.
Maintain computerised record systems including WCISS and CONTENT MANAGER.
Assist in processing of invoices for goods and services received via Oracle.
Assist in the maintenance of staff annual leave and sickness records.
Maintain stationery and office supplies.
Assist in the compilation of the Social Care duty rota.
Maintain physical and digital filing systems as appropriate.
Liaise with the Records Management Unit as appropriate.
To prepare for and participate in supervision and Personal Development Review (#Its About Me) sessions with supervisor / line manager and identify personal development and training needs.

About you

You will need:

Experience in working in a busy office and meeting deadlines.
Experience of team working.
Numeracy and literacy skills with 4 G.C.S.E. English & Mathematics (or equivalent).
Good allround computer knowledge, including computerbased information systems (Microsoft Access, Excel, etc) to manage and retrieve information.
Good communication skills and interpersonal skills.
To be selfmotivated, able to prioritise workloads and work under pressure.
Ability to use initiative and work flexibly to meet the changing needs of the post.
Commitment to own personal development and further training.
Commitment to Equal Opportunities and excellent Customer Service.
Commitment to confidentiality and data protection rules under GDPR and related guidance.

Additional information

DBS Check Required:
Requires Standard DBS check

For Further Information, contact:
Please see attached job description / person specification for further information.

Job Reference:
SS00606