Team Secretary - London, United Kingdom - Savills

Savills
Savills
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

An exciting new opportunity to join our Licensed Leisure Team as our Team Secretary.

Role Overview


Team Secretary providing full administrative support to the Licensed Leisure team formed of 3 Directors, 1 Associate Director and 2 Surveyors based in London.


Team Overview


Team Secretary providing full administrative support to the Licensed Leisure team formed of 5 Directors, 2 Associate Director, 3 Surveyors and 1 Personal Assistant based in London.


Key Responsibilities

Enquiries (phone):


  • Answering all calls
  • Uploading requirements on AI, Send matches and deal with replies

Enquiries (Agents Insight):


  • Answering all enquiries on Agents Insight with the aim being no more than 24 hours

Properties (Website):


  • Uploading all properties onto Agents Insight with correct information
  • Uploading all marketing material so this can be published
  • Mailouts for new properties, viewings, best bids

Finance:


  • Running through with team each month on jobs list
  • Creating, drafting and finalising invoices
  • PO's are raised in a timely manner
  • Managing suppliers and PO's through My Purchasing

Property Due Diligence:


  • Creating file
  • Setting up on Dynamics
  • Due Diligence for file


  • Checklist

  • Land reg, EPC, Promap
  • Organising property marketing or EPC' and arranging access with landlord and supplies.
  • Also retrieving quotes when required.
  • Keeping costs down and sourcing other suppliers if necessary.

Compliance:


  • Replying to compliance in timely manner (AML, Finance and Counterparty)
  • Filling out automatic forms and making sure information is correct
  • Retrieving information, chasing and making sure the team are AML compliant.
  • Chasing team on information required

Team Admin:


  • Trains and travel
  • Printing, scanning, binding, filing
  • Booking meeting rooms
  • Team orders for office IT equipment and dealing with any IT issues

Presentation's and Docs:


  • Pitches for team
  • Sourcing images/content/information and Formatting PowerPoint

Marketing (Property List):


  • Managing the property list by collating all information from team

Key Skills

  • At Least 3 years' experience in similar,
  • Strong knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook and Teams)
  • Excellent communicator and telephone manner,
  • Time Management skill and attention to detail
  • Good team player but also able to work on their own
  • Organisation and administrative skills able to prioritise multiple tasks
  • Able to work under pressure
  • Maintain a high level of professionalism when dealing with clients and colleagues.
Recruitment agencies


Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team.

We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process.

If this is not adhered to, agency fees will not be paid.


Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.


  • Business area
  • Business Operations
  • Role
  • Administration
  • Locations
  • Margaret Street, London
  • Contract Type
  • Permanent, Full time
  • Remote Status
  • This role is office based
  • Salary
  • Competitive
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