Team Administrator - Hinxton, United Kingdom - Wellcome Sanger Institute

Description

Responsibilities:

• Manage shared inboxes alongside other Team Administrators.
• Organise and coordinate diaries efficiently.
• Arrange and coordinate team and Programme meetings, as well as seminars.
• Provide support and make arrangements for visitors to the Programme.
• Facilitate travel arrangements for Programme Faculty and teams.
• Handle various administrative tasks including purchasing, minute-taking during meetings, completing paperwork, processing expenses, and ensuring overall smooth operation of the Programme.
• Act as a key point of contact for both internal and external stakeholders.

Essential Skills:

• Proven comprehensive secretarial/PA or administrative experience at senior manager level
• Excellent IT skills, including proficiency in Microsoft Office and using the Internet for background research
• Appropriate level of data protection, security and confidentiality awareness
• Organising and managing events, meetings and seminars
• Proficient in managing multiple diaries concurrently
• Excellent interpersonal skills and team working skills
• Exceptional organiser with the ability to prioritise and manage workload
• Ability to work independently, but also able to develop strong collaborative working relationships with diverse team members/stakeholders
• Attention to detail with a high level of accuracy
• Financial administration such as managing expense claims and credit card reconciliations
• Commitment to and focus on quality, promoting high standards in all they do
• Accepts responsibility and accountability for own work
• Demonstrates professional curiosity
• Able to work effectively under pressure
• Solution-focused
• Willingness to acquire new knowledge and skills

Desirable:

• Relevant academic and/or professional qualification in administration or equivalent experience
• Previous experience of working in a scientific environment
• Basic knowledge of project principles
• Taking minutes