Executive Assistant - Ipswich, United Kingdom - Pure Resourcing Solutions

Pure Resourcing Solutions
Pure Resourcing Solutions
Verified Company
Ipswich, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

Executive Assistant

Monday-Friday 9-5pm

3days in the office, 2 from home

Free Parking

£25,000 basic plus bonus' up to £29,950pa

Key Responsibilities:

Meetings and Travel

  • Coordination of diaries for both internal and external meetings
  • Venue finding (if off site) and setting up of meeting facilities, organisation of refreshments/lunch requirements and IT equipment
  • Organising travel arrangements; flights, hotels, parking and transportation
  • Preparation and provision of documentation for meetings
Correspondence and Administration

  • Compiling general correspondence as required
  • Day to day admin support to Divisional Director's and Regional Manager's
  • Booking staff meetings for the Divisional Director's and Regional Manager's
  • Managing the corporate/client budget spreadsheets
  • Scheduling new starter inductions for the Divisional Director's and Regional Manager's
  • Ensuring regional maps are kept up to date
Co-ordination of Events

  • Organisation of product launches and product training when required
  • Issuing of invitations/meeting requests and coordination of attendees
  • Assisting with the organisation and coordination of attendees for staff events
  • Organising and coordination of attendees for client/contractor entertainment
  • Coordination of Factory Visits to Germany for clients and contractors
General

  • Production and collation of monthly reports utilising inhouse database systems and information from internal departments
  • Booking of hotels, flights, train tickets etc as and when required by the wider external team
  • Support to the Executive Assistant Manager as and when required
  • Any other duties as required
  • Coordinate workload and tasks with another team member in relation to client and contractor entertainment/events Criteria
  • To work as part of a busy integral team
  • Extensive liaison
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