Operations Coordinator - Hungerford, United Kingdom - Arena Event Group Services

Arena Event Group Services

Verified Company

Hungerford, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Arena Event Services is a temporary event solutions company, designing and delivery complete environments and infrastructures for the most prestigious live events across the UK, Europe, Middle East & Asia. The company's offering includes temporary structures, seating, scaffolding, interiors, tableware, furniture, and ice rinks.

Our clients include:
The PGA Tour, Wimbledon, ITV, Kensington Palace, Cheltenham Festival, and more

We are looking for an experienced and super-organised administrator with an interest in events to join our Operations Team within the Seating division.

Operations are a very busy team and Operations Coordinators are in the midst of it, liaising and coordinating with the Projects team, clients / suppliers, Site Crews, and other stakeholders.

Ultimate team-players, they are absolutely pivotal to the successful delivery of our Projects for our amazing clients.

Responsibilities:

To coordinate crew resources for events throughout the UK and Overseas._
Confirming Crew, Agency and Subcontractor bookings via crew schedule / manager.
Support the Crew Manager with maintaining accurate absence records for the crew.
Develop and maintain the Preferred Suppliers List for agency personnel and subcontractors, ensuring contracts are in place and IR35 determinations are carried out.
Coordinate and book all accommodation for Arena site crews and subcontractors and all site transport, including haulage and flights, when required for international events.
Coordinate and book plant machinery for projects.
Oversee accreditation process, taking instruction from project coordinators.
Ensure crew carrying out international assignments have the required work Visa's and skill accreditations.
Raise Purchase orders and process invoices.
Provide general administrative support to the Operations Management Team.
Reporting any potential hazards identified.
Any other duties reasonably requested by the line manager and warehouse management team; provide necessary cover and support for other operations coordinator as required

Person specifications:

Skills & Experience required:

Full UK Driving Licence
Experienced Administrator
Confident Microsoft Office user, particularly Excel
Excellent communication skills, listening, verbal and written.
Excellent organisational skills with attention to detail and a proven ability to multitask.
Ability to work under pressure with tight deadlines, effectively manage own workload and competing priorities
Friendly, Approachable and supportive personality
Interest and desire to learn and develop professionally.

We look forward to hearing from you

Arena is a signatory to the Care Leaver Covenant and is committed to provide additional support for those leaving care by offering them employment opportunities, mentoring and pastoral support.

We offer:

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Competitive pay and benefits:

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Cashback Healthcare Scheme:

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Cycle to Work Scheme:

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25 days of holidays + bank holidays:

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24/7 Employee Assistance Helpline:

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Long Service Awards:

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Discounts and cashback deals through our partner portal.

Job Types:
Full-time, Permanent

Salary:
£21,000.00-£25,000.00 per year

Benefits: