Company Secretarial Assistant - Belfast, United Kingdom - eFinancialCareers

eFinancialCareers

Verified Company

Belfast, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview of Citi
Citi is a world-leading global bank. We have approximately 200 million customer accounts and a presence in more than 160 countries and jurisdictions worldwide.

We provide consumers, corporations, governments, and institutions with a broad range of financialproducts and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management.

We enable clients to achieve their strategic financial objectives by providing them with cutting-edgeideas, best-in-class products and solutions, and unparalleled access to capital and liquidity.

Citi Belfast is one of the largest employers in Northern Ireland with a diverse and talented team of over 3000 people from over 40 different nationalities across our four Belfast offices.

We are the only global investment bank operating in Northern Ireland.

Every day, our local experts interact with global teams in over 100 countries developing and supporting next-generation technology solutions for the enterprise and delivering critical servicesto the bank and its customers, to make sure we are a stronger and safer organization for our clients.

You will have a truly global reach, which will provide you with new experiences and development opportunities right here in Belfast's iconic Titanic Quarter.

Role Overview

We are pleased to advise of a number of exciting roles available within the Company Secretarial ("CoSec") team at Citi Belfast.

These newly created roles are available as a result of the continued growth and success of the CoSec function in Belfast, which supportsour wider UK and Irish CoSec teams.

The Belfast CoSec team sits within the wider Citi Legal team and was established in 2019 to support the existing CoSec teams based in London and Dublin.

The team supports the key regulated Citi entities in UK and Irelandand provides a full range of Board and Committee governance services.

Responsibilities
Board Governance
You will assist in the following tasks in relation to Board and Committee meetings for Citi Legal Entities

Full end to end meeting support including:
Drafting of agenda and liaising with contributors
Liaison with meeting Chairs
Commissioning of papers
Building of meeting packs
Management of logistics
Attending meetings and minute taking
Monitoring and maintaining action lists
Post Board meeting actions, including preparation of final records of the meeting, etc.
Maintenance of forward calendars
Assistance with administration of the annual Board Self-Evaluation (and External Evaluation) and Board Skills Review.
Assistance in scheduling new director induction presentations / meetings;
Assistance in setting and maintenance of the Board Meeting Dates and Calendars
Arranging Board Tutorials and Information Sessions
Involvement in governance related projects working with a wide range of stakeholders
Maintenance of Board portal software

Company Secretarial Duties

Assistance in the collation of information for Regulatory Inspections, Deep dives or Investigations.
Provision of copies of Board and Committee minutes, Board packs, papers and any other information requested by the Internal or External Auditors or Regulators
Maintenance of other Corporate Records, incorporation & constitutional documents
Updating CLEMS Legal entity management system with any changes as required and complete the biannual attestation twice a year;
Preparation of confirmations of ownership as requested

Company Secretarial Duties

Assistance in the collation of information for Regulatory Inspections, Deep dives or Investigations.
Provision of copies of Board and Committee minutes, Board packs, papers and any other information requested by the Internal or External Auditors or Regulators
Maintenance of other Corporate Records, incorporation & constitutional documents
Updating CLEMS Legal entity management system with any changes as required and complete the biannual attestation twice a year;
Preparation of confirmations of ownership as requested

Legal Entity Management responsibilities

Management of Authorised signatory list including:
Dealing with queries relating to signatories
Drafting Powers of Attorney (POA)
Managing revocations of POAs
Annual renewal of POAs and delegations
Support CoSec efforts to enhance processes using technology and automation
Arranging for certification, notarising and apostille as required
Statutory filings for a range of regulated and nonregulated legal entities
Involvement in closure/liquidation of legal entities
KYC Requests: Assistance with providing constitutional documents, directors information etc.
Reports to legal entity management for a
Maintenance of legal entity structure charts for the region

Key personal attributes:

Works well as part of a multijurisdictional team and ability to travel if required
Good minute taking and note taking skills a distinct advantage, particularly within a banking or financial services environment.
Attention to detail
Knowledge of Blueprint and Electronic Board Portal software is an advantage
Ability to prioritise and manage high volume workload
Works well under pressure

- "No surprises" approach in communicating issues

Strong influencing skills

Qualifications:

Fluency in English language required, fluency in German an advantage
Graduate of the Institute of Chartered Secretaries and Administrators an advantage
Graduate in Law, Governance or Business
Experience in a Company Secretarial role depending on the level

What we Offer
We work hard to have a positive financial and social impact on the communities we serve.

In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.

We'll pro