Workplace Administration Support - Edinburgh, United Kingdom - Centre for Ecology & Hydrology

Centre for Ecology & Hydrology
Centre for Ecology & Hydrology
Verified Company
Edinburgh, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Salary - £23,914 to £25,378 Depending on experience

Permanent and Full Time (37 hours per week)

Fully site based

Hours:
Mon to Thurs 09:00 - 17:00, Fridays 09:00-16:30

Closing date:
Thurs, 3rd August 2023


UKCEH is looking for an experienced Workplace Administration Support to join our 600-strong team, contributing to scientific discovery and generating the data, insights and solutions that researchers, businesses and governments need to solve complex environmental challenges.

Working at UKCEH is rewarding. Our science makes a real difference, enabling people and the environment to prosper, and enriching society.

We are the custodians of a wealth of environmental data, collected by UKCEH and its predecessors over the course of more than 60 years.


As a valued member of our team, you'll get:27 days annual leave, rising to 29 days after five years- 10% employer pension contribution- Enhanced maternity and paternity leave- 24 hour, 365-day access to support with physical, mental, social, health or financial issues- Flexible working opportunities- And much more.


We have an exciting opportunity for an experienced facilities administrator to join our busy team in Edinburgh Managing the reception desk, being the first point of contact and creating a great first impression to staff and visitors A friendly and approachable communication style is essential in this busy role.


You'll be joining a leading independent, not-for-profit research institute that's committed to recruiting talented people like you, progressing your career and giving you the support you need to thrive at UKCEH.


Your main responsibilities will include:

  • Induction of new members of staff, visitors, contractors and onsite contractor management
  • Responding to enquiries, answering the phone/switchboard, message taking, receipt and dissemination of deliveries, managing post
  • Dealing with confidential and sensitive documents/issues, maintaining confidentiality and discretion at all times
  • Providing computer administration support maintaining computer files, documents, databases, and responding to helpdesk requests
  • Procurement raising purchase orders, receipting, invoicing, resolving queries/issues
  • Fleet management prompt booking request management/coordinating MOT's, servicing and repairs, fuel card management
For the role of Workplace Administration Support, we're looking for somebody who:

  • Has experience working in a reception/admin role and who is customer focused
  • Has excellent written and verbal communication skills
  • Intermediate skills in Microsoft Office 36
  • especially Outlook, Word, Excel and Teams
  • Detail oriented, understands the need for accurate record keeping
  • Works well independently and as part of a close-knit team, able to reprioritise in a busy role with competing tasks
  • Previous experience working within a Facilities/Estates department would be an advantage
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