Executive Personal Assistant - Newcastle upon Tyne, United Kingdom - Jackson Hogg

Jackson Hogg

Verified Company

Newcastle upon Tyne, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Jackson Hogg is delighted to be working with a growing company in their search for an Executive Personal Assistant.

There is a need to provide support on day to day matters such as diary management.

Job Title:
Executive Personal Assistant

Typical responsibilities will include:

Manage and schedule board and management meetings
Prepare and distribute agenda and take minutes and actions at monthly meetings
Manage Outlook calendars, including arranging meetings, booking meeting rooms and ensuring that supporting documents are provided in advance
Arrange Zoom and Teams calls
Liaise with and booking external venues for offsite meetings and facilitate the day of the event
Liaise with external providers in terms of catering for meetings, where appropriate
Understand the C-Suite's tasks, projects and maintain a 'To Do' list
Answer incoming letters and produce routine replies to correspondence, scanning to the appropriate filing systems where applicable
Arrange travel and accommodation for the MD and Execs where required
Arrange induction meetings with department managers for new members of staff
Provide administrative support to HR and Finance & Planning meetings, including arrangements, agendas, notes and progressing actions as directed.