Senior Leadership Administrator - United Kingdom - The Priory

Description

Priory Hospital Burgess Hill, Gatehouse Lane, Goddards Green, Hassocks, West Sussex, BN6 9LE
Priory Group Division
Hours
37.5
Vacancy Type
Permanent - Full Time
Reporting to the designated line manager for site. The role is responsible for providing a comprehensive administrative service for the Hospital / Service. The role is an important part of the administrative team within the hospital.


Responsibilities:
To Undertake Filing / Archiving / Photocopying services
Minute taking of meetings as required
To support in the co-ordination and facilitation of meetings both face to face and via remote IT systems as required
Supporting in the management of patient monies and petty cash
Raising of Purchase Orders and supporting with the raising of general deliveries to site as required (food, stationary, etc.)
Supporting of reception duties where required
Involvement and supporting with data collection and quality audits as required
Involvement and support with work force management and off duty rotas as required
Document information in accordance with Record keeping and Information Governance standards
Book transport as required
To maintain patient confidentiality in accordance with the Data Protection Act & Priory Group policy

You will be expected to provide cover and support to the wider team and site as and when needed.

Knowledge / Education / Skills
Excellent standard of written and spoken English
IT competence in Microsoft
Strong customer focused attitude
Organised
Ability to prioritise
Flexible and adaptable
Strong team working ethic
Ability to maintain professional boundaries
Experience
Experience in an administrative function previously ideally in a similar setting but not essential
Experience of dealing with the other organisations
Communication
Excellent telephone manner
Good verbal and interpersonal skills
Responsibility
Leadership
Able to work as a team member and autonomously
Budgets & Equipment
Will not have any budgetary responsibilities
Information
Shared responsibility for the confidentiality, security and accuracy of patient records, data and information. Ensuring good quality patient documentation, which meets the Regulatory guidelines and statutory requirements.

Safeguarding
All colleagues have a responsibility to protect and safeguard vulnerable individuals at risk (whether children or adults).

Colleagues must be aware of local child and adult protection procedures and who to contact within the Local Authority Safeguarding team for further advice.

All colleagues are required to attend safeguarding awareness training and to undertake additional training appropriate to their role.
This role will be site based and expected to be on site 100% of the time. Core office working hours are usual, but dependent on site.
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