Executive Assistant - London, United Kingdom - Gray & Associates Recruitment Services

Gray & Associates Recruitment Services
Gray & Associates Recruitment Services
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

beBee Recruiter
Description

Executive Assistant x2 - £21.29ph plus hol pay - Central London / Hybrid

Start ASAP to the end of October 2023 initially
Join our temp team as an Executive Assistant at a Leading UK University


Are you ready to step into a dynamic role that combines administrative expertise with impactful support? We're thrilled to announce an opportunity for two Executive Assistants to excel in high-profile positions at a prestigious UK university.

As an integral part of the team, you'll play a crucial role in ensuring the smooth operations of the departments and contributing to the university's success.


Responsibilities:


  • Event and

Meeting Coordination:
Organize high-level events and meetings, ensuring smooth logistics and documentation.

  • Documentation and Reporting: Prepare presentations, reports, and documents for review, maintaining accurate records.
  • Budget and

Expenditure Monitoring:
Support budget preparation, forecasting, and management.

  • Travel and

Facilities Management:
Make travel arrangements and handle facilities-related issues for the supported department(s).

  • Meeting Organization: Schedule and facilitate meetings, providing secretariat support and recording decisions and actions.
  • Team Collaboration: Work collaboratively as part of a small team of specialist Executive Assistants, contributing to continuous service improvement.

Person specification:


  • Previous experience in a similar administrative role.
  • Strong organizational skills with attention to detail.
  • Excellent communication skills and a professional demeanor.
  • Ability to manage complex calendars and priorities.
  • Knowledge of event coordination and facilities management.
  • Familiarity with budget tracking and reporting.
  • Capacity to work collaboratively and independently as needed.


If you're a proactive, organized, and adaptable professional with a passion for supporting executive operations and driving efficiency, this role offers a unique opportunity to make a meaningful impact within a renowned academic institution.


Job Types:
Full-time, Temporary contract

Contract length: 7 weeks


Salary:
£21.29 per hour


Benefits:


  • Company pension

Schedule:

  • Monday to Friday
  • No weekends

Ability to commute/relocate:

  • London: reliably commute or plan to relocate before starting work (required)

Work Location:
Hybrid remote in London

Expected start date: 08/09/2023
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