- Project Travel – supporting the project teams with all travel related bookings such as flights, hotels and transfers. Liaising directly with suppliers and ensuring Purchase Orders are raised in ApprovalMax for any such bookings.
- Diary Management – to maintain dairies for the management team, ensuring meeting documents are circulate within a timely manner.
- Employee expenses – to support the finance manager with the approval of all employee expenses, ensuring all employees and freelancers report their expenses within a timely manner.
- Office management – to ensure the day to day running of the office is seamless by way of ensuring group areas are kept tidy and the office is always in a presentable manner to our clients.
- Any ad hoc tasks requested by Management.
Office Assistant - London, United Kingdom - Kennedy
Description
Job Description
Kennedy has been consulting leading global brands on large-scale communications projects for over twenty years. Our production expertise is combined with a holistic consultancy offering that encompasses all the key ingredients of experience creation, execution, and exploitation.
Our team specialises in the conceptualisation and realisation of brand, cultural and entertainment projects for Prada, Miu Miu, Valentino, Gucci, Apple, Burberry, Zegna, Marni and Qatar Museums among others.
Our core offering is based around creative agility and executional perfection. We work with preeminent creatives from the worlds of fashion, art, music, architecture, and film; and have developed a global network of affiliate vendors to bring our projects to life.
We are looking for an Office Assistant to join our London team. The key responsibilities include supporting project teams with all travel related bookings, diary management of the management team, supporting the Finance Manager with employee expense reclaims and ensuring the day to day running of the office is seamless.
To be successful in this role, you should have experience in a similar role and be used to working in a fast paced creative environment.
Key Responsibilities: