Administrator - Norwich, United Kingdom - Hughes and Associates Property Services Ltd

Hughes and Associates Property Services Ltd
Hughes and Associates Property Services Ltd
Verified Company
Norwich, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Company:
Hughes and Associates Property Services Ltd


About Us:
Hughes and Associates Property Services Ltd is a leading property management company based in Norwich. We specialise in providing a wide range of property services to our clients, including property maintenance and facilities management.

We are currently seeking a motivated individual to provide day to day administration support The job entails:

  • Managing Certification and client Handover Packs
Managing Project administration as requested by Directors

Vehicle fleet management (anticipate that this will be out sourced shortly)

Manage the office in terms of Personnel, booking accommodation, appointments, phone answering and stationary management

To carry out general administration tasks as requested by the Directors, Senior Managers and Senior Surveyor


Key Responsibilities:


  • Certification - BM Trada/FIRAS fire certification for any works completed so they can move through to invoicing on data control system
  • Handover Packs - providing the client with a completion document at the end of a project
  • To take off all new jobs from clients Portals and load onto data control system in timely manner
  • Project management - Sending/requesting documents from subcontractors, booking surveyor access to the sites, setting up surveys on one trace. Sending documents to the client when complete as required. Any admin required by Operations Director
  • Personnel - chasing for up to date certification/DBS/training/ID cards. Keeping staff training matrix up to date.
  • Arrange appointments and access to properties to allow operatives to complete the jobs. Follow prescribed process for each client
  • Vehicles - getting drivers approved to drive on insurance/checking for up to date licences/booking in vans for work required/MOTs/hire vans/keeping up to date record of who is driving what vehicles. Report any issues.
  • Insurance/Accreditations
- keeping documents up to date, sending when requested and updating client portals


  • Booking accommodation and answering phone
  • Maintain stationary and office supplies
  • Ad hoc admin support for the Directors, Senior Managers and Senior Surveyor; ddepending on who determines priority.

Key Capabilities

  • Experience of working in a property surveyors and/or facilities management company preferred but not essential
  • Good inter-personal skills
  • Good organizational skills
  • Attention to detail

Job Types:
Full-time, Permanent


Salary:
£22,000.00-£24,000.00 per year


Benefits:


  • Company pension
  • Free parking
  • Onsite parking

Schedule:

  • 8 hour shift
  • Monday to Friday
  • No weekends

Education:


  • GCSE or equivalent (preferred)

Experience:


  • Customer service: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:


  • English (preferred)

Work Location:
In person


Reference ID:
ADM NR1
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