Team Assistant - London, United Kingdom - Bentley Associates

Bentley Associates

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

A fantastic fund administration and investment services company with stunning offices is looking for a Team Assistant to support five directors.

The Company was started in 2006 and now has operations in London, Southampton, Luxembourg, Hong Kong, Singapore, Shenzhen, Philadelphia, the Channel Islands, and New York with over 700 staff representing net assets of USD 160bn.

The role is four days in the office, one day working from home.

The Role

The role will provide extensive support in all scheduling and administration management for 5 members of the senior management team.

The role will require a proactive person with high attention to detail, autonomy of working, and excellent communication skills.

Duties and Responsibilities:

Diary management (using Outlook);
Managing departmental organisational charts;
Support with meeting agendas and action tracking for internal and external meetings as required by executives;
Processing and tracking of expenses;
Professional telephone service - screening incoming calls, taking accurate messages;
Cover of reception phone as required from time to time;
Managing departmental trackers and internal administration;
Correspondence, photocopying, archiving and filing;
Dealing with confidential documentation and information;
Producing and updating PowerPoint presentations and Excel spreadsheets;
Developing relationships with peers both internally and externally;
Various ad-hoc duties and occasional personal requests;
Supporting in the organisation off-site events and internal conferences; and

Organizing travel and external meetings as required