Site Facilities Manager - Tipton, West Midlands, United Kingdom - Pontoon Solutions

Description

An opportunity has arisen for a Facilities Administrator based at the Tipton.

The role involves carrying out a wide range of clerical and administrative tasks at Tipton supporting the Facilities function under the supervision of the Facilities Co-ordinator.

Including front of house duties, meeting room administration, advice for other locations and contractor monitoring.
Main ResponsibilitiesReceive, sort and distribute incoming, and outgoing mail.
Purchase and issue stationery according to purchase agreements and guidelines; co-ordinate orders for printed stationery.

Maintain noticeboards in a tidy and orderly way and ensure that appropriate information is circulated to staff and placed on noticeboards in a timely manner.

Arrange and co-ordinate repairs and maintenance of buildings and equipment.
Resolve internal and external customer enquiries.
To assist with the co-ordination, organisation, recording and production of contractor, visitor and tenant identity cards.
Deal with the day to day administration of the access control systems.
Arrange for corrective action and repair of CCTV and Alarm systems where required.
Make reservations for meeting rooms.
Maintain computer based record systems as appropriate within Facilities.
Raising and Processing of Purchase orders and Invoices.
Co-ordinate information technology and telephony requests to suppliers.
Assist with the performance management/measurement of Facilities contracts.

Exercise cost awareness and be part of the process exercising budgetary control over specific areas of Facilities activities and preparation of financial control documents.

To take charge and run the reception area as required.
To maintain a clear and detailed log of all Procurement Card transactions.
To assist with the recording and ordering of operational keys as required.
Contribute to contract review meetings with contract account managers following a standard format across all sites when required.
Assist in maintaining the environmental ISO14001 standard at key locations.
Supporting the Facilities Manager and co-ordinator in preparing and testing local emergency preparedness and supporting site emergency teams.
Contribute to the administration of operational budgets and projects.
Responsible for ensuring adherence to specified internal controls and procedures.
Provide short term cover for the Facilities Co-ordinator.
Candidate RequirementsYou will need excellent customer service and communication skills with a good telephone manner.

Attention to detail and being able to work using initiative with minimum supervision is also key to be successful in this role.

We will need you to be flexible in your approach and it may be required at times to travel occasionally to offer support in our other facilities office.

Knowledge of the Company and systems (E5 / CROWN / CAD) would be advantageous.
Evidence of your qualifications will be required prior to appointment.

If you have not received a response within 48 hours of applying, please assume you have not been shortlisted this time.

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities , and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.