Senior Document Controller - Norwich, United Kingdom - Ferrovial Construction
Description
Senior Document ControllerLocation:
Norwich
About Ferrovial Construction
Ferrovial Construction is the engineering and construction arm of the Ferrovial Group.
It is the largest private transport infrastructure operator in the world in terms of capital invested with a workforce of approximately 96,000 employees, and a presence across 15 countries with over 60 years' experience.
It is a Spanish multinational company operating through 4 divisions:Airports, Highways, Construction and Building subsidiaries.
Ferrovial are committed to developing sustainable and innovative solutions, with the aim to create value for society, and for clients, investors and employees.
Ferrovial Construction Ltd UK have 7 major Infrastructure projects across the UK; HS2 Enabling works, HS2 Main Works, Silvertown Tunnel (STT), Heathrow (Q6), Thames Tideway (TTT), Northern Line Extension (NLE) and Farringdon Station.
Norwich Western Link
Ferrovial Construction has recently been awarded the contract to design and build the Norwich Western Link by Norfolk County Council.
The project involves designing and building 6.1km of dual carriageway, a 670m viaduct over the River Wensum and 6 structures for minor roads and environmental crossings.
The aim of the project is to improve the connectivity of Norwich national road networks whilst taking into account the natural and built environment and local communities.
The project opens up new opportunities for people in Norfolk, offers a gateway into STEM careers in the industry and creates sustainable career paths.
Key Responsibilities:
Set up, manage and maintain project document control systems in line with company, customer and project requirements.
Ensure the Project Team members are provided with adequate training and support
Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into standard registers ensuring that the information is accurate and up to date
Maintain the documents and drawings in the document control office under safe custody without any damage or deterioration with easy traceability
Maintain files and control logs as required by the project
Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure
Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project, customer and suppliers
Archive, retrieve and store documentation adhering to company standards and policies
Check that all information complies with specified company formats, templates and standards
Assist the document control team with the issue, receipt and tracking of all engineering and supplier deliverables through to close out and handover stage
Carry out routine document management administrative tasks including document release and publishing, technical query handling, transmittals, filing, copying and local library management
Ensure team compliance with project document control and project document numbering procedures
Act as focal point for all team document management matters
Effectively communicate document management problem areas to the project team where necessary
Provide practical help and first line training support to team members
Assist with the coordination of document management across the whole project including policies, protocols and practice. Maintain accurate registers and actions lists
Skills and qualifications:
Previous experience managing Document Control procedures for a large-scale construction project.
Experience setting up and using electronic document management systems
Knowledge in use of spreadsheets, database, word processing and selected job specific software
Ability to keep clear and accurate records and reports
Ability to use computer and rapidly input data and retrieve records and information
Effective oral and written communication skills.
Must be able to interface with a variety of people with different technical levels and educational backgrounds
Must be detail-oriented and highly organized
Able to produce accurate and timely results while maintaining an excellent customer service/client facing attitude.
Self-starter, proactive and results focused
Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.
Ferrovial Construction UK is an Equal Opportunities employer and as such treats applications equally and recruits purely based on skills and experience.