Personal Assistant - London, United Kingdom - HM Treasury

HM Treasury

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £24,820 - £32,240-
Job grade:

Executive Officer
C
Contract type:
Permanent
Business area:
HMT
Strategy, Planning and Budget
Type of role:
Administration / Corporate Support
Working pattern:
Flexible working, Fulltime, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

The post can be based in London (1 Horse Guards Road) or Darlington (Feethams House)About the job

Job summary:

About HM Treasury

If you're interested in making a difference to people's lives across the country, the Treasury is the department for you We sit at the centre of everything that the Government does and have provided advice on economic policy and decisions that affect the public finances throughout the country's history.

A Treasury career continues to offer an exciting opportunity to be part of the decision making that affects the whole of the UK.

Working at the heart of government, we collaborate with other departments to ensure public money is spent well and to drive strong and sustainable economic growth.

Our work ranges from protecting customers through to the regulation of the financial sector, helping to reduce carbon emissions and creating a greener economy, supporting people across the country through the COVID 19 furlough scheme and Plan for Jobs as well as helping first time buyers buy their first home.

- and late-career changers with transferrable skills, people from all backgrounds and circumstances regardless of disability, gender, age ethnicity, LGBT+ identity and socio-economic status.

The Darlington Economic Campus is a pioneering new cross-government hub which will bring people together across departments and public organisations to play an active role in the most important issues of the day.

HM Treasury in Darlington will be joined by the Department for International Trade, the Department for Business, Energy and Industrial Strategy, the Office for National Statistics, the Department for Levelling Up, Housing and Communities, the Competition and Markets Authority, the Department for Education and the Department for Digital, Culture, Media and Sport.

Job description:

About the Group

Strategy, Planning and Budget

Strategy, Planning and Budget operates at the heart of the Treasury to develop the Department's overall strategy, work programme and business plan, helping to deliver that strategy with a large, flexible project team who work on ministerial priorities across the whole range of the department's policy responsibilities.

We also co-ordinate the Chancellor's annual Budget, the Finance Bill and the Treasury's tax strategy, as well as coordinating the Treasury's response to the COVID-19 pandemic.

About the Team

Group Management Services

Key Accountabilities

1. Provide PA support to three Deputy Directors

Building strong, open, collaborative relationships with Senior Leadership to understand their preferences, areas of responsibility and priorities, developing and maintaining positive relationships with their key internal and external partners, as well as their wider team.
Proactively monitor and anticipate problems, issues or tasks that the Deputy Directors may encounter; flagging issues in a timely manner to ensure a quick resolution.
Managing their diaries. Prioritising the most significant meetings, using judgement and knowledge of their key partners, and resolving diary clashes.
Supporting in the running of their day, pulling them out of meetings or managing partners' expectations if they are running late. Ensuring they receive meeting papers in advance and setting aside reading time if necessary.
Taking minutes in regular Group Management meetings and on an adhoc basis in team meetings.
Submitting their expense claims and making travel bookings.

2. Providing support to the wider group

Provide highquality service to the group for meetings involving the Deputy Directors, including ensuring rooms are booked with all appropriate equipment (e.g. video conference facilities) and, where relevant, making arrangements for external visitors to access the building.
Support wider Group business management including maintaining mailing lists, assisting with the administration of recruitment campaigns, and internal bonus rounds.
Support group culture including 'on boarding' new starters, Knowledge Management, Group communications, and social events.
Provide absence cover for other PAs in the Group Management Services Team by monitoring the inboxes and diaries of the Directors/Deputy Directors they support when needed.

Person specification:

Required Behaviours, Experience and Technical Skills:

The
lead criteria is:
-
Experience of providing administrative support in a fast-paced environment. Planning, organising and prioritising where priori